Accounts Payable Administrator

7 days ago

Dartmouth, Canada Cahill Full time

**About Us**:
Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.

**Responsibilities**:
Reporting to the Accounts Payable Lead and working in an exciting and collaborative environment, you will:

- Process a high volume of vendor invoices and employee expense claims accurately and in a timely manner
- Match invoices to purchase orders and delivery receipts, verifying approvals and coding.
- Manage vendor accounts, ensuring timely payments and resolving discrepancies
- Reconcile accounts payable transactions and vendor statements
- Prepare and process weekly payment runs (checks, EFTs, wires)
- Maintain accurate and organized financial records and documentation
- Support month-end closing by preparing AP accruals and account reconciliations
- Communicate effectively with internal departments and external vendors to resolve inquiries
- Ensure compliance with internal controls and company policies
- Assist with management by providing data on ad hoc requests.
- Continuously look for process improvements and efficiencies within AP functions
- Perform other duties as required.

**Who are we looking for?**

**Education and Experience**:

- A degree or diploma in Business Administration or Accounting, preferred
- Two (2) years’ experience with Accounts Payable
- Financial experience in a multi-company environment is considered an asset
- Experience and proficiency with MS Office required (Excel, Teams, Outlook, etc.)
- Experience and proficiency with Jonas Accounting software is an asset

**About you**:

- Proficiency with any accounting software.
- Excellent attention to detail and organizational skills
- Ability to meet deadlines and manage multiple priorities
- Good communication and interpersonal skills
- Excellent problem solving and analytical skills.
- Ability to present information effectively and be persuasive.
- A positive work ethic with a focus on company success and efficiency.
- Comfortable working in a dynamic environment with evolving processes and able to adapt to organizational changes as they occur.
- Demonstrates strong collaboration skills and works effectively as part of a team to achieve shared goals.
- Capable of operating in uncertain or less-defined environments while planned changes are being implemented.

**Job Details**:

- Permanent, full-time
- 37.5 hours per week
- Monday to Friday

Location Dartmouth, Nova Scotia

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