Accounts Payable Coordinator

6 days ago

Dartmouth, Canada BELFOR CANADA INC. Full time

**Position Overview**

Reporting to the Office Manager, the Accounts Payable Coordinator position is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, sub-contractors, consultants, etc. This includes maintaining ledgers, credit balances, and account irregularities. The Accounts Payable Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders,travel reimbursements, stipends, and any other related accounting transactions.

**Job Duties**
- Collaborating with the Office Manager to maintain goals and general accounts payable performance levels
- Entering invoices into accounting software according to department policies and procedures
- Auditing purchase requests for materials, supplies, equipment, and other collateral; verifying that orders are charged to the proper accounts
- Preparing invoices and statements to ensure that all the information appearing on them is accurate and complete. Identifying errors or discrepancies and resolve before processing
- Posting and reconciling company payments to general ledgers
- Maintaining appropriate filing and recording systems
- Ensure completion of employee expense reports
- Performs miscellaneous accounting job-related duties as assigned
- Ensure strict confidentiality and privacy of financial records as they relate to the organization and its partners
- Provide excellent customer service
- Work under time constraints to meet specific timelines
- Ensure attention to detail and keen sense of safeguarding other people’s property and information
- Will practice good housekeeping at all times to ensure a safe and non-cluttered worksite
- Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
- Comply with all **Belfor** policies and procedures, as well as legislative requirements
- Attend all **Belfor** sponsored training courses

**Qualifications**
- Post secondary accounting courses / certification, and / or 1+ years experience in related field
- Construction / Restoration / Insurance experience preferred
- Comprehensive understanding of customer service, principles and practices
- Eligible to operate a motor vehicle per **Belfor**’s vehicle policy
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills
- Proven ability to multi-task in a fast paced environment
- Intermediate computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite, JD Edwards and Docusphere considered an asset
- Willing to work evenings, on call and weekends when requested
- Periodic travel may be required
- Criminal Record Check

**Physical Demands**
- Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
- Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
- Access and mobility in tight spaces
- Sustained periods of standing, sitting, walking, bending, and kneeling

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