Payroll and Accounts Payable Administrator

7 days ago

Dartmouth, Canada Carvery's Construction Limited Full time

**Job Summary**:
**Qualifications**:

- Proven experience in payroll administration and accounts payable, preferably within a construction or similar industry.
- Proficiency in QuickBooks and ADP, with strong Excel skills.
- Ability to manage high volumes of payroll and invoices efficiently.
- Strong organizational and time management skills, with keen attention to detail.
- Ability to work independently and as part of a team, with excellent communication skills.
- Knowledge of union dues and payroll deductions is an asset.

**Education**:

- A Diploma or **bachelor’s degree in accounting, Finance, or a related field**. Additional certifications such as **Certified Payroll Professional (CPP)** or **Certified Public Accountant (CPA)** are a plus.

**Key Responsibilities**:
**1. Payroll Workflow**:

- **Timesheets Receipt & Verification**:

- Receive time sheets from the Systems and Processes Administrator and verify the accuracy of data, including correct job numbers and total hours worked.
- **Data Entry & Processing**:

- Enter total worked hours and job numbers into Excel/employee, then input the payroll data into ADP, ensuring proper allocation to union categories and deductions.
- **Reimbursement Processing**:

- Input and track employee reimbursements in both ADP and Excel, ensuring proper processing and accuracy.
- **Payroll Register Review & Approval**:

- Submit the ADP payroll register, ensuring all payroll information is correct before final approval.
- **Deductions Entry**:

- Enter deductions such as union fees, taxes, and other required amounts into Excel and ensure they are accounted for in the payroll system.
- **Journal Entry in QuickBooks**:

- Create and process journal entries in QuickBooks to record labour cost associated with job numbers.
- **Union Dues Calculation & Payment**:

- Calculate and track applicable union dues for multiple unions, ensuring timely payment at the start of each month for the previous month’s dues.
- **Garnishment Processing**:

- Process and manage any garnishments in accordance with legal requirements and company policies.

**2. Accounts Payable Workflow**:

- **Invoice Printing & Tracking**:
Print received invoices and maintained a record by stamping them in Outlook to track the invoices that have been received from suppliers and/or subcontractors.
- **Invoice Review & Organization**:
Ensure all tagged invoices are reviewed by the designated team member, and upon return, organize them by supplier, date, and invoice number for month-end reconciliation.
- **Invoice Posting**:
Post invoices in QuickBooks, ensuring each is attached with the relevant scanned invoice and matching any packing slips to verify charges.
- **Month-End Statement Reconciliation**:
Conduct supplier statement reconciliation at month-end to verify balances against system data and ensure accuracy in the financial records.
- **Payment Processing**:
Process payments through credit cards or cheques, print remittance slips, and confirm receipt of payment with the suppliers and/or subcontractors when applicable.
- **Filing & Documentation**:
Maintain a comprehensive filing system for paid invoices, statements, remittance slips, and proof of payments for future reference.

**Experience**:

- Payroll: required
- Accounting : required

Pay: $47,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2025-03-10

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