Program Assistant

**Department** Provost & Vice-President Academic - Admin

**Salary range** $50,837.16 to $68,637.60

**Hours per week** 35

**Grade** 7

**Posted date** July 9, 2025

**Closing date** July 22, 2025

**Position Type** Full Time - Trust Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position has an end date of December 15, 2026 and offers a comprehensive benefits package.

**Location -** This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the** Indigenous Programming and Research Portfolio**

With the goal to ensure that the University of Alberta is a welcoming and safe environment for Indigenous students, staff, faculty and community members and that programs and strategies reflect the institutional commitment to engaging Indigenous perspectives,** the Indigenous Programming and Research Portfolio** was established in the Office of the Provost & Vice-President (Academic) to facilitate institutional collaboration and communication to support the development and implementation of programs, services and initiatives related to Indigenous engagement. The office is also working to enable transformative institutional practices that respect and honour Indigenous knowledges across the University of Alberta.

Please visit Office of the Vice-Provost (Indigenous Programming & Research) for more information.

**Position**

The Program Assistant plays a vital role in supporting the day-to-day financial and operational administration of the SILR and IEPP. This includes coordination of communications, program logistics, reporting, and financial transactions, in alignment with university policies and funding requirements. The position also provides direct administrative support to the Executive Director and acts as a first point of contact for the program.

**Duties**
- Provide administrative and operational coordination for meetings, events, travel, and project reporting
- Draft, proofread, and format routine communications and briefing materials
- Maintain program records, websites, blogs, or other social media devices
- Creates and maintains spreadsheets and/or databases
- Organizes meetings, conferences, seminars and special events on behalf of the area/program(s)
- Serves as recording secretary to area/ program /project meetings and/or Committees
- Sends out surveys or information requests. Supports program evaluation activities
- Assist with finance and HR transactions in conjunction with the associated Finance, HR Partners and Staff Service Centre
- Provides support for the day-to-day financial administration for SILR
- Processes and monitors any requests for petty cash and cash (or direct deposit) and honoraria
- Assists in the compilation of financial information required for various reporting purposes, including all reporting required by the grant agreements and RSO
- Process financial transactions (e.g., invoices, reimbursements, petty cash, purchasing) as per University policies
- Reconcile monthly purchasing card statements and support year-end processes
- Support budget tracking and grant reporting in collaboration with the Executive Director
Ensure adherence to University of Alberta policies, UAPPOL, and financial guidelines
- Promote efficiency and accuracy in all administrative processes

**Qualifications**
- Diploma in business administration, accounting, human resources, or related field (equivalent experience considered)
- Strong analytical, problem solving, organizational, verbal and written communication, and administrative skills
- Excellent computer skills including proficiency in use of database, spreadsheet and word processing software
- Demonstrate ongoing excellent oral and written communication with all stakeholders from a wide variety of cultural backgrounds
- Knowledge of Indigenous protocols, knowledge systems and practices
- Understanding of Indigenous communities
- Previous experience and contacts at the University of Alberta is an asset

We thank all applicants for their interest; however, only those individuals selec