Executive Assistant

24 hours ago

Calgary, Canada Universal Rehabilitation Service Agency Full time

**Executive Assistant**

Are you a hard-working, action oriented and seasoned Executive Assistant? Do you have experience anticipating the needs of Senior Leaders in an organization?

Since 1985, Universal Rehabilitation Service Agency (URSA), has been a Calgary based non-profit agency that works to meet the needs of individuals with disabilities in community settings. We continue to break down a multitude of barriers for these individuals and help them thrive in the community. URSA has a variety of programs ranging from 10 hours a week in-home support, to 24-hour staffed residences, and a variety of day programs

As the Executive Assistant, a typical day might include:

- Morning meetings with the CEO to align priorities and update on status of projects and tasks.
- Pro-actively manage the CEO and Executive Teams’ schedule and arranges meetings as directed, ensuring meeting space is set up accordingly for all appointments.
- Edit and draft formal correspondence and documentation (i.e. policies, procedures guidelines and brochures).
- Create professional PowerPoint presentations and visual graphics.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining the appropriate course of action, referral, or response.
- Ensure that all URSA documents and external correspondence meets acceptable standards.
- Assist in coordinating the agenda of Executive team meetings. Prepare an account of the meetings and designates and follows up on assigned action items.
- Book meetings on behalf of the Executive team and ensures that all required documentation is prepared, accurate and professional.
- Support the Executive team to send out effective communication to employees, families and other stakeholders.
- Project management.
- An active participant on various fundraising/marketing committees, including assisting with planning and coordinating events.

We Have:

- Positive work environment where people can see the impact of the individuals we serve.
- A competitive total compensation package.
- The opportunity to professionally develop your skills and coach others.
- Working in an organization that focuses on innovative programs and services.

You Have:

- A diploma or degree in administration and a minimum of 5 years as an Executive Assistant.
- Superior computer skills.
- Exceptional organizational skills and have a high attention to detail.
- A high degree of professionalism, diplomacy, and discretion in handling confidential information.
- Provide a clear criminal record check with vulnerable sector and children’s intervention check
- Provide proof of COVID-19 vaccination upon hire

URSA is an equal opportunity employer

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

Application question(s):

- Are you able to provide a clear criminal record with vulnerable sector and children's intervention check?
- Are you able to provide proof of COVID-19 vaccination upon hire?

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