Administrative Assistant

6 days ago

Regina, Canada Legal Aid Saskatchewan Full time

We are looking for one (1)** Temp **(approximately 15 months)** Full Time Administrative Assistant** **to join our team in our **Regina Rural **Area Office**. **It is a great opportunity for individuals who wants to be part of a collegial team that promotes a collaborative and respectful working environment.

**Why work for us?**

In addition to your competitive salary, our generous and comprehensive benefit package includes employer’s paid extended health & dental family coverage; paid sick time; three weeks of paid vacation at the start, plus earned days off (26 per year for support staff and 15 per year for lawyers); 14 Statutory holidays; pension match 6.35%; relocation assistance if applicable and more.

**Key Responsibilities**
- Reporting to the _Administrative Staff Manager_, some of the key responsibilities of the Administrative Assistant are:_
- Type and review letters, documents and other materials from instructions or precedents
- Answer the phone, respond to inquiries and relay messages
- Maintain strict client confidentiality and adhere to government privacy legislation
- Provide information to the public and to clients
- Set appointments for professional staff, assess and refer unusual situations to supervisor
- Maintain client files, filing systems and electronic client database
- Perform** **data entry and maintain statistical records
- Provide other clerical functions, including receiving and sending mail

**Position Requirements**
- High school diploma with one-year of relevant post-secondary education or an equivalent combination of education and experience
- Able to use a database, operate computers and is skilled in using Microsoft Office (Outlook, Word and Excel)
- Strong interpersonal skills and demonstrated client service focus
- General knowledge of the practice of law is considered an asset

**Core Competencies**
- ** Leadership**: willingness and ability to accept responsibility. Ability to communicate effectively and respectfully with co-workers. Shows empathy and care for others. Treats people fairly, and is committed, skilled and responsible.
- ** Dependability and Reliability**: dependability to handle duties and assignments and whether committed, skilled and responsible. Consider punctuality and use of working time.
- ** Quality of work**: correctness and degree of excellence of work performed based on the job description and expectations of the position.
- ** Initiative**:extent of independent thinking and action and willingness to do more than is expected.
- ** Cooperation and attitude with clients**: manner of handling client interactions. Strives to serve clients, shows empathy, and treats clients fairly and with respect.
- ** Adaptability and change management**: understanding and willingness to adapt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities.

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