Contract Administrator

Job Title - Contract Administrator - Paramedic and Seniors Services - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 12 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $42.68 - $46.38 - Department - York Region -> Community & Health Services -> Paramedic and Seniors Services - Location - LTC Admin/Restructuring - 194 Eagle Street - Newmarket, ON L3Y 1J6 CA (Primary)- Job Description (E) **POSITION PURPOSE** This position is responsible for procurement activities and contracts associated with the Paramedic and Seniors Services Branch (PSS) by researching and providing support in the development and implementation of PSS contract administration and procurement processes, ensuring due diligence and compliance with PSS standards and the Region’s Purchasing Bylaw. **MAJOR RESPONSIBILITIES** - Collaborates/works with stakeholders and follows the corporate strategic leadership, planning and direction related to this function. - Researches best practices for contract administration and provides input on plans and business improvement processes for streamlining the administration and awarding of contracts by the Branch. - Administers contracts in accordance with approved procedures and updates contract details to maintain the integrity of contract information. - Proactively identifies and manages contract risks to meet organizational obligations and achieve the planned outcomes of the contract. - Provides contract related resolutions to address funding requirements, contractor performance issues and disruptions in the supply and delivery of goods and services. - Sources goods and services for the PSS Branch ensuring quality products and price competitiveness in accordance with the Region’s Purchasing By-law, Policies and Procedures, and applicable trade treaties. - Provides consultative support to PSS management and staff in developing and co-ordinating the formulation, preparation and processing of quotations, tenders and proposals. - Reviews, develops and monitors PSS Branch procurement methods and contracts for goods and services. - Reviews bid submission results and prepares contract award reports for approval by management for procurements that are not issued through the Corporate Procurement Office. - Ensures appropriate Insurance and WSIB coverage, contracts and other related business agreements are in place for purchases and other vendor engagements. - Liaises and develops linkages with various Departments/Branches on contract and purchasing matters. - Drafts and/or assists in the preparation of reports and other correspondence. - Conducts research and makes recommendations related to issues involving the quality and supply of goods and services by contractors. - Reviews and monitors disruptions in the provision of goods and services with PSS staff and recommends/coordinates alternate supply arrangements to ensure the continued provision of requirements. - Analyses contract renewals for multiple year acquisitions using historical data to identify cost savings opportunities. - Drafts briefing notes and provides relevant input in Council Reports for PSS management specific to contract awards and maintenance and submissions to Council. - Maintains central electronic contracts database of PSS contracts, utilizing contract management system(s), following industry best practices. - Monitors the level of PSS procurement and contracting activities, providing reports to PSS management and other activity level statistics. - Assists in the preparation of reports and other correspondence. - Responds to inquiries and resolves concerns, as appropriate. - Ensures that services provided meet Regional customer service standards. - Participates on committees, work groups, task forces and special projects. - Manages information in accordance with legislation and corporate standards. - Performs other duties as assigned, in accordance with Branch and Department objectives. **QUALIFICATIONS** - Successful completion of a College Diploma in Finance, Commerce, Business Administration, or related field or approved equivalent combination of education and experience. - Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA) or approved equivalent experience. - Minimum three (3) years demonstrated experience, preferably in the public sector, dealing with contract management issues including demonstrated experience in coordinating all aspects of the procurement process for the purchase of goods and services. - Knowledge of municipal polices, purchasing legislation, compliance and risk, Bylaws and contract management methods. - Demonstrated ability to interpret contracts with advanced organizational skills to coordinate pr