Clinic Administrative Assistant

2 weeks ago

Etobicoke, Canada Revitamax Rehab & Wellness Full time

**Key responsibilities**:

- Greet and direct patients according to their scheduled appointments
- Answering, screening, and forwarding any inkling calls while providing basic information when needed
- Handle and schedule a high volume of patients per day while retaining the ability to aggressively re-call and track patients who are not booked
- Produce invoices and receipts, handle payments and POS transactions
- Find out extended health benefits coverage details communicate that information to the patients effectively
- Perform other clerical duties such as filing, photocopying, faxing etc.
- Manage day-to-day operations of the clinic; opening and closing clinic; ensuring the front desk and waiting room is clean and organized
- Appointment confirmations
- Compile weekly/monthly statistics and place in management by statistics
- Manage MVA and WSIB paperwork
- Manage daily financials
- File all daily debit/credit receipts
- Make suggestions for how to optimize procedures and systems of the clinic
- Additional responsibilities as required

**Skills**:

- Ability to multitask is essential
- Excellent people skills to deal with the patients, insurance companies, and law firms
- Problem solving skills to resolve conflicts that may arise
- Excellent organizational skills
- Management skills
- Excellent verbal and written communication skills
- Ability to work as a team
- Punctuality

**Job Requirements**:

- Bachelor's degree in healthcare administration, business management, kinesiology or a related field (preferred).
- Proven experience in clinic management or office administration, preferably in a healthcare setting (preferred)
- Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal abilities, with a customer-oriented mindset.
- Proficient in using clinic management software, electronic medical records, and Microsoft Office Suite (preferred).
- Knowledge of insurance claims, and compliance regulations (preferred).
- Leadership skills, with the ability to motivate and supervise a team effectively.
- Strong problem-solving and decision-making capabilities.
- High level of professionalism, integrity, and discretion.

**Job Types**: Part-time, Permanent

Pay: $17.20-$19.00 per hour

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Application question(s):

- Please indicate which of the following shifts you are able to take on :Monday 4:30 to 7:30 pm, Tuesday4:30 to 7:30 Wednesday 4:30 to 7:30 Thursday 4:30 to 7:30, Friday 4:30 to 7:30, Saturday 9am to 3pm, Sunday 9 to 3pm.

Work Location: In person

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