Administrative Coordinator

**School Administrative Assistant & Community Coordinator** Are you a warm, welcoming, and compassionate person whos also highly organized and attentive to detail? **Whytecliff Agile Learning Centre**() in Vancouver/Burnaby, BC, is seeking an exceptional individual to join our staff team as a **School Administrative Assistant & Community Coordinator**a role that blends front-desk administrative work with student and community engagement. Be part of a fun, dynamic, and innovative community dedicated to making a real difference in kids lives **A Little About Us** Whytecliff is unique. Our two campuses (in Langley and Burnaby) are the only BC Independent Schools also dual-accredited as therapeutic Positive Youth Development Programs (by CARF, the same organization that accredits BC hospitals). Our Burnaby campus is small and close-knit, with 7-8 staff supporting 30-35 students in grades 8-12. We serve a variety of truly great kids who arrive with an array of learning needs and personal challenges (such as anxiety, depression, dyslexia, ASD, and ADHD). Here, in a calm, comfortable, and collaborative setting, Whytecliff incorporates a customized educational approach for each child, tailored to their unique strengths, needs, passions, and interests, with a special emphasis on promoting positive health and wellness. Not only do our unique programs work wonders, kids love being here too: "Thank you for the best year of my life I can't wait to come back" **A Little About the Job & Who Were Looking For** The **School Administrative Assistant & Community Coordinator** is a multi-faceted role that blends administrative responsibilities with student and family engagement. **The position involves**: - **Front-desk reception & office management** handling calls, organizing records, assisting staff with daily operations, and ensuring things run smoothly. - **Being a welcoming presence** greeting students and families, fostering a warm and supportive atmosphere, and helping students feel seen and supported. - **Helping coordinate school and community engagement activities** supporting events, field trips, student-led initiatives, and communications with families. - **Supporting students as needed** offering occasional tutoring, mentoring, or emotional support in a way that feels natural. - **Assisting the Executive Director and other staff** helping with program logistics and coordination. Were looking for someone with warmth and compassionsomeone who is calm, caring, and naturally great with students and familiesbut also proactive, highly organized, and detail-oriented. The ability to multi-task and help keep the program running smoothly day-to-day is key. Great communication and listening skills matter, as you would be the first inviting smile students see when they come in the door each morning and the first reassuring voice parents hear on the phone. **Flexibility**: While the core responsibilities remain the same, we recognize that the right person brings their own strengths. There is some room to tailor the role based on your skillswhether thats taking on more event coordination, leaning into youth mentorship, or assisting with social media or graphic design. **Who We're Looking For** - **Collaborative and team-oriented** works well with others in a small, close-knit environment. - **Strong communicator and listener** able to connect with students, staff, and families effectively. - **Organized and detail-focused** stays on top of schedules, records, and key tasks. - **Proactive and adaptable** sees what needs to be done and steps in without waiting for direction. - **Reliable and steady** brings a calm, supportive presence to the team and students. - **Comfortable with technology** familiar with MS Office, Google Suite, and Adobe. - **Bonus**: Has a drivers license preferred for occasional errands or trips. **Why Join Us?** - **Flexible summers** option to take summers off or work year-round. - **Competitive salary** $4,000 - $4,500/month. - **Great benefits** paid time off, extended health & dental, RRSP match. - **A workplace that makes a difference** be part of a team that truly changes lives. **Location**:In-person, Burnaby, BC **Education Required**: Bachelors Degree