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Executive Assistant

2 weeks ago

Vancouver, Canada Africopia.ca Full time

**Job Title**: Executive Assistant
**Compensation**: Competitive, based on experience
**Schedule**: Casual, on-call

**About Africopia**:
Africopia is a community-driven platform dedicated to empowering African creatives, entrepreneurs, and businesses by fostering global opportunities. We aim to become a hub for innovation, collaboration, and cultural exchange while achieving financial growth and sustainable impact.

As we expand our initiatives and partnerships, we’re seeking a highly organized and proactive **Executive Assistant and Keyholder** to support our leadership team, streamline operations, and serve as a trusted partner in managing day-to-day activities.

**Job Summary**:
You will manage schedules, oversee critical projects, and act as a trusted representative of Africopia in certain high-level interactions. As a **Keyholder**, you will also serve as a decision-maker in the absence of executives, ensuring continuity and accountability.

**Key Responsibilities:Executive Support**:

- Manage the Executive Council, CEO's, advisors and leadership team’s schedules, including meetings, events, and travel arrangements.
- Draft and manage correspondence, reports, and presentations on behalf of executives.
- Serve as the first point of contact for key stakeholders, ensuring timely and professional communication.

**Operations Management**:

- Oversee administrative tasks, including organizing digital files, updating databases, and maintaining Africopia’s operational systems.
- Assist in managing budgets, invoices, and expense reports.
- Support strategic initiatives, including fundraising, partnership development, and program coordination.

**Keyholder Responsibilities**:

- Act as a decision-maker for operational issues in the absence of leadership, ensuring continuity and efficiency.
- Oversee and manage critical projects, ensuring deadlines and goals are met.
- Represent Africopia in meetings or events when executives are unavailable.

**Project Management**:

- Coordinate cross-functional initiatives across departments, ensuring alignment with Africopia’s mission and vision.
- Track and report on project progress, providing updates to the leadership team.
- Manage special projects, including event planning, fundraising campaigns, or new program rollouts.

**Leadership Support**:

- Serve as a liaison between executives and team members, ensuring clarity and alignment on priorities.
- Provide insights or recommendations to improve processes and workflows.

**Qualifications**:

- Proven experience as an executive assistant, operations manager, or in a similar role.
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication skills; experience drafting professional correspondence and reports.
- Tech-savvy with proficiency in tools like Google Workspace, Microsoft Office, project management platforms (e.g., Trello, Asana), and CRMs.
- Ability to maintain confidentiality and act with discretion.
- Strong problem-solving skills and the ability to make decisions under pressure.
- A proactive and self-motivated mindset, with a strong sense of ownership and accountability.

**Preferred Qualifications**:

- Experience in the nonprofit or social enterprise sector.
- Familiarity with Africopia’s mission and a passion for supporting African creatives and entrepreneurs.
- Background in event coordination, fundraising, or partnership development is a plus.

**What We Offer**:

- An opportunity to be part of a mission-driven organization making a global impact.
- Flexible working hours and a remote-first culture.
- Professional growth opportunities through direct collaboration with leadership.
- The chance to play a pivotal role in Africopia’s growth and success.

**How to Apply**:

- A cover letter detailing your interest in the role and alignment with Africopia’s mission.
- An up-to-date resume showcasing relevant experience.
- References (if available).

Applications will be reviewed on a rolling basis. Join us in building a brighter future for African creatives and entrepreneurs worldwide

**Job Types**: Part-time, Casual, Freelance

Pay: $16.75-$20.00 per hour

Expected hours: 5 - 10 per week

**Benefits**:

- Casual dress
- Dental care
- Employee stock purchase plan
- Paid time off
- Profit sharing
- Stock options
- Store discount
- Work from home

Schedule:

- 4 hour shift
- Monday to Friday
- Morning shift
- On call
- Weekends as needed

**Experience**:

- Retail: 3 years (preferred)

Licence/Certification:

- Driving Licence (required)

Willingness to travel:

- 50% (preferred)

Work Location: In person

Application deadline: 2025-01-29