Admin Assistant

3 days ago

Calgary, Canada Paladin Security Full time

Admin Assistant

**Job Duties**:
**Reception & Visitor Services**
- Greet and assist visitors in person and answer the main phone line, directing calls as needed.

opportunities.

**Office Administration**
- Maintain inventory and organize office equipment and supplies; place orders through Amazon,

Eway, and Staples.
- Handle inbound/outbound mail, including Purolator, Canada Post, priority post, packages,

courier services, and accounts payable submissions to head office.
- Maintain housekeeping for the lunchroom and reception areas.
- Maintain and update the monthly cultural calendar.
- Order and distribute business cards.

**People & Culture Support**
- JIRA tickets include vacation requests, reimbursements, bereavement, personal info change,

nominations, payroll adjustment, referral.
- Scan and upload files to FileBound.
- Assist with scheduling employee training dates/times.
- Assist with the deployment of guards when required.
- Administer paperwork for interviewers before interviews.
- Conduct reference checks and facilitate submission of required documentation.
- Upload CY new hire information biweekly.
- Upload new hire employee photo to WinTeam profile
- Pull physical employee file once separated and upload to FileBound then shred physical file after

3 years

**Uniform & Equipment Management**
- Create and maintain purchase orders for uniform items such as boots, vests, alterations.
- Process uniform reimbursements.
- Assist with uniform returns and exchanges.

Finance & Records
- Process accounts payable as required.
- Assist with finance-related tasks such as employee reimbursements, invoices, and purchase

orders, parking infractions.
- Distribute cheques to employees and follow up on expired cheques.

Perform other administrative and office duties as assigned

**Qualifications**:

- Ability to multitask and accommodate short notice changes while working with interruptions
- Excellent communication skills, both written and verbal
- Diploma in Business Management or Human Resource is an asset.
- Minimum of 1 year of experience in Human Resource is an asset.
- Commitment to exceptional customer service and professionalism
- Strong computer skills, including Word, Excel, PowerPoint, Publisher and Outlook
- Knowledge and understanding of Employment Standards Legislation and Human Rights Legislation
- Authorized to legally work in Canada

Paladin Security: Making the World a Safer and Friendlier Place because we **CARE**
The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun If you think you have what it takes to join our team, we want to meet you

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