Human Resources Admin Assistant

**HR Administrative Assistant**

**Permanent, Full-time**

**Onsite; 28 Thorncliff Place, Nepean**

**About Us**

For over 75 years, three generations of the Davidson family have been providing hearing health care services in Ottawa and Eastern Ontario. As one of the few companies in the hearing aid world that has sustained their vision, brand name integrity, and quality we have proudly served the community while helping improve the lives of thousands of people.

We are dedicated to being a patient and family centred practice that offers the best and largest selection of hearing aids products and services in the area.

**Why work with us?**

We believe our employees are second to none. We invest a lot of time and energy in selecting and training to maintain a workforce that is very knowledgeable, experienced, and skilled at problem solving. We foster a work environment where everyone is trusted and engaged. Our loyal workforce is built on our employee centred philosophy.

**The Role**

We are looking for an HR Admin Assistant with exceptional administrative and communication skills to join our team. Working closely with the Director of Admin Services this role will proactively support a variety of HR-related duties and administrative tasks, while functioning as part of the broader administrative team. This role is critical in providing great internal customer support and driving HR functional excellence and process improvement. You will have the opportunity to put a stamp on the scope of the role.

You are a seasoned multi-tasker with excellent verbal and written communication skills. You are professional and thrive in finding solutions to challenges, especially in unconventional situations. You are comfortable with technology and general office tasks. Most importantly, you have an upbeat attitude and a genuine desire to meet the needs of others.

**Responsibilities**:

- Being the central point of contact for clients, and for employees’ HR related questions and requests; maintaining the overall flow of workplace operations.
- Providing real-time scheduling support by managing appointments and meetings.
- Providing orientation for new employees by sharing onboarding packages and explaining company policies.
- Organizing, tracking, and maintaining all employee data and files in our human resources information system, HUMI, to ensure accurate, timely information is made available to management and employees.
- Reviewing, tracking, and documenting compliance with mandatory and non-mandatory employee training, continuing education, and work assessments.
- Supporting the administration and execution of programs such as performance management, absences; occupational health and safety, and training and development.
- Supporting the development of an employee handbook and assisting in ongoing review of HR policies and procedures to maintain compliance with provincial and federal employment laws and regulations.
- Undertaking admin and HR projects and priorities that contribute to the development of the organization, as needed, and taking an active role for successful and timely completion.

**Qualifications**:

- College Diploma in Business Administration, HR Management, or a related field.
- 2-4 years of related administrative and HR experience.
- Excellent client service orientation with a high level of integrity and commitment to confidentiality.
- Demonstrated ability to plan, manage and coordinate activities.
- Detail-oriented with strong time management skills.
- Bilingual in English and French would be an asset.
- Familiarity with office management, HRIS, and scheduling systems. Experience with HUMI would be an asset.
- Ability to adapt to a fast-paced environment with rapidly changing priorities and tight deadlines.

Come and join an experienced team of professionals improving quality of life

Davidson Hearing Aid Centres is committed to inclusiveness, equity, and accessibility. We provide accommodation to applicants who require it, upon request. If contacted to proceed in the selection process, please advise us if you require any accommodation.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Schedule:

- Monday to Friday

Application question(s):

- Are you eligible to work for any employer in Canada?
- Will you be able to reliably commute to Nepean, ON for this job?

**Experience**:

- administrative and human resources: 1 year (preferred)

Work Location: One location