Event Co-ordinator

2 weeks ago


Calgary, Canada Calgary Exhibition and Stampede Full time

**Number of participants**:

- 100-199 participants

**Tasks**:

- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for shipping, receiving and storage
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Implement registration systems
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for social events and guest programs
- Manage Event Logistics

**Supervision**:

- 3-4 people

**Computer and Technology Knowledge**:

- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows

**Area of work experience**:

- Conference and meeting planning companies
- Conference centres
- Convention centre

**Security and safety**:

- Criminal record check

**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment

**Personal suitability**:

- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player


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