Finance Assistant

BGC of Central Vancouver Island (BGCCVI) is a registered non-profit and charitable organization serving over 1000 children, youth, and families in Central Vancouver Island area through enriching programs in 14 locations. This position will provide a challenging and satisfying career opportunity for those seeking to make a positive contribution to the future of children and youth.

The Finance Assistant is responsible for providing financial and administrative support to the Finance Department to ensure effective, efficient, and accurate financial records and childcare registrations for all BGCCVI programs.

**Finance Assistant**

**What’s in it for you?**
- Full-time, permanent position
- Benefits package, including company-paid RRSP upon completion of probation
- 50% savings on childcare fees
- Paid training and developmental opportunities
- 3 weeks paid vacation
- Up to 12 days of paid sick time
- 12 paid statutory holidays

**Duties and responsibilities include, but are not limited to**
- Balancing direct deposit reports and credit card payments from BGCCVI online registration system
- Submit claims and updating BGCCVI online registration with respect to childcare benefits
- Posting all Direct Deposits, Subsidy Payments and Stripe payments into SAGE
- Updating and maintaining electronic files on MS Teams
- Collecting required info from Program Supervisors to enable submission of monthly reports
- Assisting with creating and maintaining registration procedures for parents
- Provide information on attendance and occupancy numbers when required
- Support with maintaining financial processing and tracking
- Maintaining file management of all Finance forms and documents
- Support for organizational invoicing and tracking of supported child care wages through multiple agencies and ensuring collection of payments
- Compiling and completing data required for invoices and submitting for payment to outside support agencies
- Creating and dispersing monthly invoices for clients and outside agencies responsible for fees.
- Tracking and invoicing Fee For Service hours

**Qualifications**

Education
- College courses completed in finance/management

Experience
- Minimum two (2) years of experience in a finance/administration environment
- Experience working with Data Management Systems

**Knowledge, skills and abilities**
- Understanding of accounting principles.
- Strong understanding of Microsoft Office products
- Excellent communication skills
- Strong attention to detail and accuracy
- Strong numerical processing ability and data entry skills
- Ability to meet deadlines
- Strong customer service focus
- Proficient in Data Management Systems
- Decision making, problem analysis and problem-solving skills

**Working conditions**

Finance Assistant operates in an office environment working a standard work week with mínimal travel.

This position could be exposed to a high level of noise and distractions from children.

Job Status: Full-Time (31-35 hours per week)

**Salary**: $18.50/hour

Location: Nanaimo (2290 Bowen Road)

**Job Types**: Full-time, Permanent

**Salary**: $18.50 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Nanaimo, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: One location