C-level Executive Assistant

2 weeks ago

Edmonton, Canada Master Flo Valve Inc MFV Full time

**Master Flo Valve Inc.** is currently seeking a full-time permanent **C-Level Executive Assistant** to work in **Edmonton, AB.**

**Key Responsibilities**:

- Provide intuitive administrative support to the President & CEO (President), CFO.
- Ensure direct reports of President deliver materials on a monthly or required basis.
- Organization and completion of board report requirements; including all note recording and follow up management.
- Secure and control all travel arrangements and Visa work permit requested.
- Over-sight and support of all international guests.
- Minute meetings and track actions for executive meetings.
- Complete SAP (ERP reports as required for the Team).
- Support the Chairman of the Board and any Board requirements including travel and other needs.
- Over-site and manage supervision Reception/Switchboard/ Records Management.

**Duties Include**:

- Maintain the complex daily calendar of the President:

- Pro-actively Organize and expedite office workload, co-ordinate meetings and schedule appointments.
- Serve as key liaison between the President and the Senior Managers.
- Prepare confidential documentation and general correspondence as required.
- Responsible for President and Executive travel arrangements. Initiate and maintain required travel visas as needed.
- Create effective presentations for meetings as required.
- Co-ordinate department files and records.
- Co-ordinate the relocation of employees including office arrangements.
- Ability to travel for Board Meetings and executive retreats on occasion.
- Coordinate Presidents/CEO activities to ensure no conflict.
- Support the Chairman of the Board as appropriate.
- Knowledge in International business travel and protocols.
- Provide administrative support to other senior managers as required.
- Handle any and all other needs of the Board and the President, CFO.

**Qualifications**:

- 5 - 8 years’ experience in a senior administration role is **required**:

- Post-secondary in Accounting, Legal or Administration/Business is **required**:

- Board report and document presentations experience is **required**:

- Financial acumen **preferred**.
- Some lease related legal experience **preferred**.
- SAP experience would be **preferred**.
- Multi-lingual is **preferred**.
- Advanced skills in Word, MS Outlook, Excel, PowerPoint, Onboard, Xero
- Advanced written and verbal communication skills.
- Attention to detail and accuracy.
- Very self-motivated and able to work under general supervision.
- Able to maintain utmost confidentiality.
- Ability to multitask.

**What Master Flo offers YOU**:

- **Competitive compensation package**, including a RRSP matching program, profit-sharing program, and health & dental package
- Work with an international company with roots of a family-owned business
- Positive working environment with a “big family” feel.
- Be a partner in helping our oil and gas customers around the world meet their most challenging flow management requirements.

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