Reception/administrative Assistant

2 weeks ago

Vancouver, Canada BLACKBIRD SECURITY INC. Full time

As the **Reception and Administrative Assistant**, you will be working full-time, Monday - Friday, primarily based out of our office in **Vancouver, BC ** and reporting to our Head Office Management team and supporting the local management and office staff.

**Responsibilities**
- Reception duties and being the main point of contact for inquiries and administrative support for our operations.

Answering phone inquiries & relaying messages
- Facilities coordination (opening, closing, and general oversight)
- Creating social media posts and scheduling through Social Sprout
- Prioritizing tasks given by board members
- Employee file management administration
- Interacting with clients & staff
- Maintaining the general upkeep of the premises
- Assisting with administrative tasks from other departments
- Transfer reports and relevant notes from WhatsApp into our internal and/or third-party software/system
- Ensure that all external and internal communication is handled within the prescribed deadlines.
- Support the local management team with reminders and check-ins on deliverables.
- Support the head office team with systems administration as required.
- Assist with general office administration.
- Assist with ad-hoc projects and provide support as needed to the administrative and leadership teams.

**Requirements**:

- Some post-secondary education in administration or related field.
- Preferably 1-2 years of administrative or related experience.
- Excellent English language skills (written and verbal).
- Able to work in our local office when required.
- High attention to detail.
- Excellent organizational and time-management skills.
- Excellent communication skills.
- Comfortable with Microsoft Office and general technology/software

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you able to work in the office full-time?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 1 year (required)

**Language**:

- English (required)
- French (preferred)

Shift availability:

- Day Shift (required)

Work Location: One location

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