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Executive Assistant

2 weeks ago

East York, Canada JBIC Entertainment Inc Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 48 hours per week
- Education: Bachelor's degree
- Experience: 2 years to less than 3 years
- or equivalent experience
**Asset languages**:

- Spanish; Castilian
**Work setting**:

- Work in employer's/client's home
- Various locations
- Arts and culture
**Tasks**:

- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Train staff
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Manage events
- Type and proofread correspondence, forms and other documents
- Provide financial, business and tax advice
**Computer and technology knowledge**:

- Microsoft Publisher
- SharePoint
- Accounting software
- Simply Accounting
- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Quick Books
- Spreadsheet
- Desktop publishing software
**Transportation/travel experience**:

- Mexico
**Area of work experience**:

- Business administration/management
- Finance
**Area of specialization**:

- Accounting
**Transportation/travel information**:

- Willing to travel
- Willing to travel cross-border
- Willing to travel for extended periods
- Willing to travel overnight
- Willing to travel internationally
**Work conditions and physical capabilities**:

- Fast-paced environment
- Attention to detail
**Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have the above-indicated required certifications?
- What is your current level of study?
**Support for newcomers and refugees**:

- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
**Supports for visible minorities**:

- Participates in a government or community program or initiative that supports members of visible minorities