Executive Assistant

1 week ago

Markham, Canada Sienna Senior Living Full time

If you’re passionate about being a part of a team that is, committed to the Team Member Experience and driven by innovation and growth, then join us We are hiring for (2) two Executive Assistants at our head office in Markham, Ontario.
The Executive Assistant, Operations role demonstrates our commitment to the Team Member Experience by providing integral services and support to our communities and their teams.
As an Executive Assistant, Operations your typical day will impact in the following ways:

- Compiling data and reports, arranging travel, preparing agendas and meeting packages, and responding to routine formal written correspondence; coordinating meetings and teleconferences.
- Supporting the Executive Vice President (EVP) with all executive and administrative matters in all areas under the EVP’s responsibilities.
- Supporting with expense reports.
- Arranging and booking corporate and personal functions for the EVP.
- Coordinating meeting agendas and materials where EVP is the chair, taking and distributing minutes and following up and reporting to the EVP.
- Dealing with issues and tasks on behalf of the EVP as directed, often in high pressure situations.
- Managing the daily schedule for the EVP, rationalizing and prioritizing competing demands from various sources from within and outside the organization.
- Communicating in person and through correspondence with high level contacts inside and outside the organization such as vendors and senior leadership.
- Managing administrative projects.
- Maintaining strict confidentiality on all matters.
- Proactively creating and maintaining effective workflow and communications to accomplish the work of the Operations office which includes the handling of a variety of projects and tasks simultaneously.
- Performing other duties as assigned.

Must haves:

- 5 years of Administrative Assistant experience supporting managers and teams in a publicly traded organization OR 3 years of Executive Assistant supporting C-Suite Executives
- Advanced proficiency in MSWord, Outlook, PowerPoint and Excel.
- Typing speed of 70 words per minute.
- Possesses the initiative and ability to make decisions, perform tasks without being asked, and achieve desired results without having to wait for answers or direction.
- Ability to handle multiple tasks and changing priorities while maintaining a high degree of accuracy.
- Demonstrated experience to build effective business relationships with high profile internal and external clients.
- Proven ability to effectively function in high stress situations.
- Ability to adapt to a fast paced and ever changing environment.
- Effective verbal and written English communication skills required.
- All applicants must successfully pass the prescribed Criminal Record and Judicial Matters Check.
- Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process._

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