Executive Assistant
3 days ago
**Location**: Markham, ON (onsite)
**Position Type**: Full-time
- permanent
**Reporting**: President & CFO
**Travel**: Required, ad hoc
Miller Waste Systems is a waste diversion company. We provide waste management solutions which prioritize resource recovery and environmental protection for future generations, while remaining committed to the health & safety of our employees and the communities we serve. In business since 1961 and with a growing fleet of over 1,200 collection vehicles and over 2,000 employees, we have operations throughout Ontario, Manitoba, New Brunswick, and Nova Scotia and continue to grow.
**Opportunity**: The Executive Assistant manages the day-to-day administrative and time management activities for both the President and Chief Financial Officer. This includes calendar management, meeting preparation, social media presence, administrative policies and procedures, general office administration, document preparation, communications support, and other professional support.
**Responsibilities**:
- Acting as main point of contact for both the President and CFO on daily support needs
- Preparing reports, presentations, communications for the Executive
- Working closely with Executive and Leadership team and supporting operational needs
- Proactively ensuring the needs of the Executive are identified and providing timely support with information, documents, research, and completed projects
- Developing and maintaining a well-organized filing system(s)
- Scheduling meetings, coordinating business planning sessions, managing meeting materials, taking minutes, and coordinating Executive calendars
- Anticipating needs based on an understanding of the Executive
- Coordinating travel, hotel arrangements, expense reporting, meetings
- Assisting Executive with special projects
**Competencies & Qualifications**:
- A minimum of 3 years’ experience as an executive assistant is preferred
- Business administration diploma, certificate or related field is preferred
- Digitally proficient with strong computer skills including proficiency in MS Office and various Social Media platforms
- Experience using an expense management system and general accounting, or bookkeeping skills is an asset
- Experience coordinating travel for executives
- Strong communication, writing, and presentation skills
- Takes pride in project ownership and meeting timelines and responding to requests
- Ability to travel locally, as needed with a valid driver’s licence and clean abstract
- Critical thinking, detail oriented, and sound decision-making skills
- Strong respect for and adherence to confidentiality
- The company may request a criminal background check and or bonding
-
Executive Assistant
1 week ago
Markham, Canada CES Transformers Full timeJob Description: Executive Assistant Position Scope: We are seeking a dynamic and organized **Executive Assistant** who can seamlessly combine administrative support for executive leadership with front-desk reception responsibilities. This role is ideal for a proactive professional who thrives in a fast-paced environment and excels at managing multiple...
-
Executive Assistant
1 week ago
Markham, Canada Adecco Full timeExecutive Assistant job opening in Markham, ON We are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...
-
Executive Assistant
1 week ago
Markham, Canada Adecco Full timeExecutive Assistant job opening in Markham, ON We are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...
-
Executive Assistant
1 week ago
markham, Canada Adecco Full timeExecutive Assistant job opening in Markham, ONWe are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...
-
Executive Assistant
1 week ago
Markham, Canada Adecco Full timeExecutive Assistant job opening in Markham, ONWe are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...
-
Executive Assistant
5 days ago
Markham, Canada Adecco Full timeExecutive Assistant job opening in Markham, ONWe are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...
-
Executive Assistant
6 days ago
Markham, Canada Pacific Smoke Full time**About Us**: Pacific Smoke International is Canada’s leading distributor of electronic vaporizers and manufacturer of award-winning e-liquids. Our goal is to empower people nationwide to quit smoking and make the switch to a safer alternative to combustible cigarettes. We are a young, thriving company, located in Markham and we are seeking a passionate...
-
Executive Assistant
4 days ago
Markham, Canada Pacific Smoke Full time**About Us**: Pacific Smoke International is Canada’s leading distributor of electronic vaporizers and manufacturer of award-winning e-liquids. Our goal is to empower people nationwide to quit smoking and make the switch to a safer alternative to combustible cigarettes. We are a young, thriving company, located in Markham and we are seeking a passionate...
-
Executive Assistant
3 days ago
Markham, Canada Sienna Senior Living Full timeIf you’re passionate about being a part of a team that is, committed to the Team Member Experience and driven by innovation and growth, then join us! We are hiring for (2) two Executive Assistants at our head office in Markham, Ontario. The Executive Assistant, Operations role demonstrates our commitment to the Team Member Experience by providing integral...
-
Executive Assistant
6 days ago
Markham, Canada 360°kids Full timeThe Executive Assistant is responsible for providing executive & support services to the Chief Executive Officer and the Chief Operating Officer as well as administrative support to the 360°kids Head Office. **Provides Executive Support**: - Provides confidential senior level executive support services to the Executive Office (CEO and COO), and serves as...
