Accounts Payable Specialist

**Job Summary**:
Join our finance team at our Toronto-based fresh vegetable and fruit processing facility as an Accounts Payable Specialist. This role is critical to ensuring the timely and accurate processing of vendor invoices, payments, purchase orders, and financial records, supporting the smooth operation of our business. The Accounts Payable Specialist will manage accounts payable processes for suppliers of raw produce, packaging materials, and equipment maintenance services, while maintaining compliance with company policies and financial regulations. This position is ideal for an organized, detail-oriented individual with a strong background in accounts payable within a fast-paced environment.

**Key Responsibilities**:
**Invoice Processing**:

- Review, verify, and process vendor invoices related to raw materials (e.g., vegetables, fruits), packaging, and maintenance services for equipment like abrasion peelers, dicers, and optical sorters.
- Assist with the creation, verification, and tracking of purchase orders, ensuring alignment with vendor invoices and internal procurement requests.
- Ensure invoices and purchase orders match delivery receipts, resolving discrepancies with suppliers or internal teams.

**Payment Management**:

- Prepare and execute timely payments to vendors via electronic transfers, checks, or other approved methods, adhering to payment terms.
- Monitor payment schedules to avoid late fees and maintain strong supplier relationships.

**Account Reconciliation**:

- Reconcile accounts payable transactions, ensuring accurate general ledger entries and resolving any discrepancies.
- Maintain accurate vendor account balances and prepare monthly account statements.

**Record Keeping**:

- Maintain organized digital and physical records of invoices, purchase orders, payments, and related correspondence for audit purposes.
- Update and manage accounts payable data in the company’s financial software.

**Supplier Communication**:

- Communicate with suppliers to resolve billing issues, confirm payment statuses, and request necessary documentation (e.g., tax forms, updated invoices).
- Collaborate with procurement and maintenance teams to verify supplier deliveries, services, and purchase order details.

**Compliance and Reporting**:

- Ensure compliance with company financial policies, Canadian tax regulations (e.g., HST), and internal controls.
- Assist in preparing accounts payable reports for management and support during financial audits.

**Additional Duties**:

- Perform other finance and accounting related tasks as assigned by the Controller.

**Qualifications**:
**Education**:

- Diploma degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.

**Experience**:

- 2+ years of experience in accounts payable or a similar financial role, preferably in food processing, manufacturing, or a related industry.
- Experience with supplier invoices and purchase orders for perishable goods or industrial equipment is an asset.

**Skills**:

- Strong attention to detail and accuracy in processing financial transactions and purchase orders.
- Proficiency with accounting software and Microsoft Office Suite (especially Excel).
- Excellent organizational and time-management skills to handle high invoice and purchase order volumes in a fast-paced environment.
- Effective communication skills for interacting with suppliers and internal teams.

**Physical Requirements**:

- Primarily office-based but may require occasional visits to the production floor to verify deliveries or equipment-related invoices and purchase orders.
- Ability to sit for extended periods and perform repetitive tasks (e.g., data entry).

**Eligibility**:

- Must have Permanent Resident (PR) or Canadian Citizen status, in line with company hiring policies.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

Work Location: In person