Accounts Receivable Clerk

2 weeks ago

Mississauga, Canada Finica Food Specialties, Ltd. Full time

**Accounts Receivable Clerk**

**QUALIFICATIONS**:

- Completed advanced diploma in Accounting; Graduated /graduating with a degree in business specializing in Accounting preferred.
- At least 3 years accounting experience, of which 2 years is in Accounts Receivable
- Has the ability to multi-task and should be detail-oriented
- Has strong Microsoft Office skills and has operated an accounting software
- Has potential to grow and assume a more responsible position in accounting in the future.
- With pleasant voice and phone manners
- Strong in oral and written communications
- Valid driver’s license and a vehicle preferred

**DUTIES AND RESPONSIBILITIES**

**Accounts Receivable**
- Handles Credit Approval and credit collections
- Sends invoices through portals (Walmart, GFS and Farm Boy and others)
- Sets up new customers in the system and updates existing customers’ information
- Creates Credit Notes from the system and arrange for approval as per Approval Policy
- Processes/posts customer credits related to Rebates, allowances, freight, unloading, deals and other customer credits assigned by the Accounting Manager
- Determines total of daily cheques/cash and prepares deposit slip
- Process EFT/Cash receipts
- Handles customer inquiries and disputes
- Reconciles A/R Aging Report with the general ledger every month
- Learns and understands the Customer Rebate program
- Backs up for Costco Demo when Accounting clerk is not available
- Backs up on all related AR related functions when the Accounting Clerk is not available
- Prepares rebates, allowances, freight, unloading and deals accruals
- Maintains and updates customer rebates programs and contracts

**Accounts Payable**
- Backs up in setting up wire templates and creates wire payments in RBC Express; Enters wire payments in the system when the AP Specialist is not available
- Backs up in handling cheque runs and arranging for cheque and wire payment signatures

**_ Others_**
- Updates & reconciles tracking sheets every month (Advertising/Demo/marketing expenses, Markdowns/promotions/donations,etc)
- Assists as phone back up when primary and secondary persons are busy or not available
- Assists in order taking when Sales Order desk is busy.
- Backs up for accounting clerk’s functions related to AR when the person is not available.
- Performs other functions which may be requested by Finance from time to time
- Assists in the preparation of month-end and year-end schedules as requested by the Accounting Manager
- Other AR related analysis as requested by Accounting Manager from time to time

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