Project Coordinator

ARCHMILL HOUSE INC. is a leading custom manufacturer of high-end architectural millwork and premium store fixtures serving commercial, institutional and retail markets. We have worked tirelessly to build a reputation as the most respected and trusted millwork company in Canada, possessing the experience and resources to meet any challenge. Our primary focus is on market segments where quality custom architectural millwork matters.

**MISSION**: Our commitment is to provide quality architectural products on time & on a budget to the environments of our clients, where our personnel are challenged & inspired to reach their full potential & make a difference.

**VISION**: To be #1 in architectural interiors for multi-location enterprises.

**VALUES**: Commitment | Integrity | Agility | Collaboration

**YOUR RESPONSIBILITIES**:
Data management including the downloading of reports and updating dates as they change

Coordinate material requisitions

Populate financial reports for the project management team

Update sales orders including site survey details and list of deliverables as drawings and project requirements change

Update sales orders status once the deliverables list is confirmed and finalized

Monitor service/deficiency work which involves generating the scope of work and estimating costs

Work with Project and Program Managers to manage forecast and pipeline, administer various steps in our Project Management Methodology to ensure compliance

Coordinate Project Manager tasks with internal requirements to ensure compliance; ensure reporting tools updated

Follow-up with various internal stakeholders to ensure compliance with various requirements, such as budget tracking and adherence, schedule, progression/scope, etc.

Assist in developing and implementing strategies to meet project budgets

Assist in project auditing and reconciliation, ensuring tasks such as invoicing, project progress tracking and overall status is completed on time, and reported internally in order to ensure full project methodology execution

Provide effective day-to-day project execution support through troubleshooting, tracking and reporting

Assist the PMO review and approval of all project drawings, materials & hardware

Oversee various LEED documents to ensure compliance

Manage to obtain sample materials, coordinating internal authorization, and client approval process

Coordinate the review and approval of all project Change Order Requests to ensure internal visibility, tracking, and timely execution

Work closely with Project Managers to ensure timely and accurate KPI reporting

Contribute to supplier qualification and relationship management to optimize performance

Other duties as assigned by the manager

**YOUR SKILLS & EXPERIENCE**:
2-3 years experience as a Project Coordinator or Administrator or a related role

Great organizational skills

Ability to review Architectural drawings, contract documents & specifications

Able to effectively communicate with all types of staff, including technical, professional, and upper management, both verbally and in writing

Extensive technical and problem-solving skills

**EDUCATION**:
University degree, Business, Project Management or a related field (preferred)

**CHARACTERISTICS TO SUCCEED**:
At Archmill, we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).

Humble - Who shares the credit and success with team members

Hungry - Who is always looking for more responsibilities and learnings

Smart - Who is emotionally intelligent and has good judgement

**WHAT WE OFFER**: We offer competitive salaries and benefits. This is an exciting time for us as our team continues to grow. Working with us makes you part of a work environment committed to our clients, employees and communities - a place where you can excel.

We are an equal-opportunity employer and encourage minorities, women, protected veterans and disabled individuals to apply.