Administrative Assistant

1 week ago

Thunder Bay, Canada J.D. Barnes Limited Full time

J.D. Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for a part-time Administrative Assistant in our Thunder Bay division.

**Responsibilities**:

- Greeting clients and guests at reception and answering/directing phone calls
- Order office supplies, distribute mail, send and receive parcels by courier
- Regular contact with and coordination of activities with the Manager, Supervisors and staff
- Assist with preparation of correspondence, proposals, estimates, reports, etc., as requested
- Monitor and pursue Accounts Receivable
- File all completed job folders and plans accurately.
- Log and forward to head office all receipts and accounts payable invoices
- Prepare file folders for new jobs and enter job details into Timelinx system (Acct/PM system)
- Assist with health and safety records and tracking
- Performs other duties as assigned

**Qualifications**:

- Preferably 2+ years of experience in similar position
- Knowledge of basic Accounting concepts and experience with Project Management, invoicing and Accounting Software (Timelinx) preferred
- Proficient in Microsoft Office (Word, Excel and Outlook)
- Excellent communication and interpersonal skills
- Exceptional organizational skills, ability to multi-task
- Self-starter with a professional and positive attitude
- Thorough attention to detail
- Knowledge of Accounts Receivable
- CAD experience would be beneficial but not necessary

If accommodations are required during any stage of the recruitment process, please do not hesitate to contact the Human Resources Department.

We thank all applicants; however only those under consideration will be contacted. No agencies please.

**Job Types**: Part-time, Permanent

Ability to commute/relocate:

- Thunder Bay, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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