Executive Assistant

1 day ago

Ottawa, Canada National Airlines Council of Canada Full time

The National Airlines Council of Canada (NACC) represents Canada’s largest passenger air carriers: Air Canada, Air Transat, Jazz Aviation LP and WestJet. We promote safe, accessible, sustainable and competitive air travel by advocating for the development of policies, regulations and legislation to foster a world-class transportation system. Our efforts shape crucial policies and measures that promote a Canadian airline industry as a model of safety, customer service and environmental responsibility.

NACC is in search of an Executive Assistant (EA) to join our team. Reporting to the President & CEO, the mandate of this role is to provide support to the President, 2 Directors, and the Board of Directors with respect to financial, administrative, IT, and other matters relevant to the effective operation and functioning of the association. This is a 4 day/week role, but consideration can be given to 3 days/week.

The EA will work closely with NACC staff and members in the following areas:

- Financial:_
- Compiles invoices, expense receipts and statements for approval and payment
- Liaises with bookkeeper and auditors for annual audit
- Issues NACC invoices and cheques as required
- Monitors NACC’s bank account, and forwards statements to bookkeeper
- Communications:_
- Formats NACC documents, and coordinates translation as required
- Uses _WordPress_ program to post resource docs, news and updates to NACC’s website
- Maintains shared e-filing system (incl. branding files for company logos, photos etc.)
- Coordinates with printing company on office printing requirements
- Meetings & Events:_
- Coordinates availability, organizes meetings with MS Teams, books boardroom/venue and catering as required
- Uses _Wix_ program for online attendee registration as required
- Takes Meeting Notes for weekly executive meetings, drafts agenda and minutes for bi-annual Board meetings and annual AGM
- General Office:_
- Liaises with web domain company on NACC website issues
- Tracks staff vacation and leave days; administers staff insurance benefits plan
- Manages NACC memberships, accounts, business flight bookings, etc.
- Helps to onboard new staff

**Essential Qualifications**:

- Proficient with MS Office (Word, Excel, PowerPoint, Outlook and MS Teams)
- Good communications and team collaboration skills
- English essential, some French is helpful

**Working Arrangement**:
This position is based in Ottawa, Ontario. NACC staff enjoy remote and flexible working arrangements, although attendance at in-person meetings may be required.

NACC offers a competitive salary, benefits and vacation package.

**Process**:
**Job Type**: Part-time

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Work Location: Hybrid remote in Ottawa, ON K2P 2K3

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