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Office Assistant/ Inside Sales
2 weeks ago
Our company is looking for an Executive assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.
**Who You Are**:
We are seeking an experienced executive assistant to work with our ever-growing team. To be successful in this position, you will be a self-starter, analytical, and able to handle multiple responsibilities at once You are eager to grow professionally and are ready for any new challenge that comes your way
**What You’ll Do**:
- Coordinate calendar of CEO and other management personnel
- Maintain files for CEO and the business
- Oversee payment of invoices
- Courier documents.
- Collect signatures on time sensitive documents, maintain electronic database of signed documents.
- Coordinate meetings between various parties.
- Filing and creating correspondence
- Assist various departments and management personnel with ad hoc administrative tasks as required.
- Other duties as assigned
**What You'll Bring**
- 3-5 years of experience as an Executive Assistant, Administrative Assistant or Office Administration.
- Highly organized with excellent time management skills.
- Ability to multi-task and prioritize.
- Comfortable having day to day interactions with C level executives and various departments.
- Familiar with Outlook and calendar logging.
- Efficient in the use of Microsoft Suite (Excel, PowerPoint, Word).
- Superior typing skills and proof-reading ability.
- Able to work well under pressure and meet conflicting demands and tight deadlines.
- Excellent command of the English language, both verbal and written.
**Job Types**: Full-time, Permanent
**Salary**: $15.50-$25.78 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Maple, ON L6R 1R3: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Secondary School (preferred)
**Experience**:
- administrative assistant: 2 years (preferred)
- Direct sales: 2 years (preferred)
Work Location: In person
