Administrative & Operations Assistant

4 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:07/09/2025
**Req ID**: 44159
**Faculty/Division**: Office of the Governing Council
**Department**: Office of the Governing Council
**Campus**: St. George (Downtown Toronto)

**Description**:
Working independently under the general direction of the Director, Operations, and working closely with the Secretariat, the Administrative and Operations Assistant will provide a high level of administrative and operational support to the Office of the Governing Council. The incumbent serves as the meeting coordinator and receptionist, and is the first point of contact for general enquiries for the Office of the Governing Council portfolio.

The Administrative and Operations Assistant provides calendaring support to the Secretary of the Governing Council, Deputy Secretary of the Governing Council, and Executive Director, Internal Audit.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, independent judgement, and a need to maintain absolute confidentiality. The incumbent must present a professional image in the Office of the Governing Council by interacting knowledgeably and courteously with many people including the Chair of the Governing Council, governors, senior administrators, faculty, staff, students, community members and colleagues within the Office. As part of a team, the incumbent must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic and fast-paced environment.

The incumbent, where appropriate, must also be able to take initiative, be proactive, and be able to troubleshoot and multitask.

**QUALIFICATIONS REQUIRED**:
**Education**:
Bachelor’s degree or comparable combination of education and experience. Training in office administration.

**Experience**:
Minimum of five years related administrative support experience, preferably in a post-secondary environment. Demonstrated experience liaising with senior administrators, responding to and handling matters of a complex, confidential and sensitive nature and working in a fast-paced work environment.

**Skills**:
**Other**:
**NOTE: This is a front-line position with daily on campus presence from 8:45am-5:00pm, with occasional overtime. The term position is to cover a short term secondment, ending April 2026.**

**Closing Date**:07/21/2025, 11:59PM ET
**Employee Group**: Salaried
**Appointment Type**: Budget - Term
**Schedule**: Full-Time **This is a front-line position with daily on campus presence from 8:45am-5:00pm, with occasional overtime. The term position is to cover a short term secondment, ending April 2026.**

**Pay Scale Group & Hiring Zone**:C2 - Hiring Zone: $66,100 - $84,608 - Broadband Salary Range: $66,100 - $103,115
**Job Category**:Administrative / Managerial

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