Facilities Officer

**Competition Number**: LAA-22-58

**Job Type**: Full-Time, Permanent

**Location**: Edmonton, AB

**Posting**: External

**Competition Ends**: When suitable applicant found.

**Who We Are**:
As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.

**Who You Are**:
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.

**Job Description**:
Reporting to the Manager, Procurement & Facilities, some of the key responsibilities include:

- Maintain and organize all lease agreements.
- Create maintain regular maintenance logs of all LAA Facilities.
- Coordinate unscheduled maintenance issues and facility emergencies, as they occur, for all LAA locations.
- Maintain capital improvements that include tenant improvements, furniture, and other high-cost modifications.
- Emergency procedure oversight to ensure all buildings have the adequate processes/ procedures and equipment.
- Stay familiar with building code and Health and Safety codes to ensure our buildings are up to code.
- Approve monthly rent charges for all LAA Facilities.
- Leverage facilities into the strategic operation plans of LAA.
- Maintain building access cards, keys and parking throughout the organization upon hire, termination, or resignation of LAA employees and contractors.
- Undertake facility work orders.
- Respond to inquiries regarding facilities process from internal clients and vendors in line with management’s directions.
- Establish, Liaise and maintain contracts with regular facility service vendors i.e. Shred-it, maintenance, security system, Iron Mountain.
- Authorize, with the approval of manager and stakeholders, the coordination of space and office moves.
- Work with various stakeholders in other departments to develop safe workplace that is efficient for all users
- Act as the First Aid and Floor Warden
- Manage physical and electronic record retention.
- Perform additional duties as directed by the Manager as required.
- Provide backup coverage for the Procurement Officer as needed including but not limited to:

- Support tendering and RFx competitions to maximize value of LAA spend.
- Enter purchase-request data for purchases from $10,000 and for non-Procurement card supported merchants.
- Issue purchase orders for new or extended contracts and support the receiving of items for the team

**Qualifications**:
**Education and Experience**:

- Post-secondary education in a relevant field - Acceptable combination of education and experience will be considered.
- 3 to 5 years’ Experience with facilities management required.

**Knowledge and Skills**:

- Basic contract law.
- Facility management, such as commercial leasing agreements, landlord relations, commercial property management, etc.
- Advanced computer literacy, including MS Office (Word, Excel, PowerPoint, Teams), Visio and Adobe.
- Strong written and verbal communications skills.
- Systems thinking skills including strong strategic and tactical planning capabilities.
- Accuracy and attention to detail.
- Research, collect, analyze and develop information or data driven recommendations.
- Excellent organizational and time management skills.
- Demonstrated ability to work well under pressure.
- A positive, “can-do” attitude with client focused approach.
- Demonstrated commitment to continuous improvement.
- Strong initiative and action orientated with a sense of urgency to get things completed.
- Ability to:

- Deal with clients, landlords, suppliers, roster lawyers and coworkers in a positive, professional and confidential manner.
- Adapt to changing environments.
- Maximize use of available technology.
- Handle multiple assignments and changing priorities effectively and efficiently with mínimal supervision.

**What We Offer**:
**Perks of working with us**
- Competitive wage
- RRSP employer contribution
- Paid holidays
- Health and dental benefits
- Health and wellness accounts
- Employee assistance program
- Christmas Closure

If you got excited at the prospect of being a part of our team when you reviewed this posting and you meet the minimum qualifications, please select

**Requirements**: