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Administrative Specialist
3 weeks ago
At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.
Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.
About you and this role:
Dow has an exciting opportunity for an Administrative Assistant supporting the new Solution Polyethylene plant (Train 4 and 5) in Dow’s Alberta Operation’s as part of the Path2Zero Project located in Fort Saskatchewan (AB, CAN).
The Path2Zero (P2Z) program will create the first net-zero emissions site of its kind in the world. The Fort Saskatchewan P2Z program is a key enabler to Dow’s Decarbonization strategy. Learn More:
This individual will provide general administrative support to a brand new and growing organization, helping to establish team norms and welcoming a diverse group of teammates as the Solution Polyethylene plant (Train 4 and 5) operations teams grows and forms.
Responsibilities / Duties:
- Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.- Competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.- Works to ensure team has supplies necessary for success during plant construction / commissioning / start-up and then during normal operation.- Takes ownership in their work.- Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.- Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.- Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.- Schedules meetings and receives meeting notices for leader. Proactively manages conflicting meetings.- Continuous improvement within work processes and systems.- Manage electronic and hardcopy documents in the server or library and maintains documents and records in accordance with company guidelines.- Establishes plant file structure and provides guidance to team to support initial document control work process, continuing to serve as support to document control team for the facility.- Acts as the technical office equipment focal point to enable daily effectiveness.-
- Help to lead onboarding process of new team members, providing introductions and helping to facilitate the process of integration.- Completes expense reports for self and others and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager- May act as a workgroup safety warden and communicate safety messages to workgroup.- Participates as an active team member on entire projects and can complete projects independently.- Builds appropriate rapport and effective relationships within Dow.- Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.- Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.- Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department. Relates project work with department/business objectives or strategy. Makes good decisions beyond specific area of expertise. Sets high standards of personal excellence and models these behaviors in work habits.- Works to motivate and encourage others.- Works independently with the software/IT tools.- Teaches and coaches others how to use standard office equipment and software systems.- Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests.- Understands and utilizes integration of different business/functional systems.
Your Skills:
- Detail-Oriented: Thorough, accurate, organized and productive.-
- Communication: Excellent verbal and written communication skills.- Scheduling:
