Human Resources Assistant

**Human Resources Assistant**

**Position Summary**

We are seeking a highly motivated and proactive Human Resources Assistant to join our Human Resources team. The Human Resources Assistant will be based in Montreal but will be a key member of the U.S. Human Resources team and provide support to the U.S. Head of Human Resources and members of the U.S. Human Resources team.

**Essential Duties and Responsibilities**
- Draft and edit employment verification letters
- Design, write, and send the US HR Newsletter
- Manage overtime spreadsheet and create overtime reports
- Track 90-day evaluations & evaluation status for administrative team
- Maintain personnel files and HRIS systems
- Update US Forum on Maestro (intranet)
- Subpoena support
- Visa support
- Harassment Training tracking
- Support for DEI initiatives - Human Rights Campaign (HRC) and Management Leadership for Tomorrow (MLT)
- Turnover analysis
- Background Checks
- HR / Benefits Invoice Reconciliation
- Manage Leave of Absence Requests
- Assist with the updating of the US Handbook
- Assist with coordinating initiatives for the US Wellness Program

**Requirements**:
**Minimum Qualifications**
- Bachelor's degree required
- Minimum of 3 years of experience as an HR Generalist, demonstrating proficiency in various HR functions including recruitment, employee relations, payroll, benefits, and / or compliance
- Discreet handling of highly sensitive and confidential information
- Self-starter mentality and ability to work well independently, as well as with a team
- Ability to operate effectively in a fast-paced environment
- Exceptional attention to detail
- Excellent verbal and written communication ability
- Comfort working in highly confidential, fast-paced, high volume, high touch, high impact situations.
- Flexibility and ability to respond to and address ad hoc requests that don’t necessarily follow structure.
- Forward-thinking, structured, and process-oriented thinker
- Basic proficiency with MS Office Suite

**Benefits**

**About Egon Zehnder**

Egon Zehnder is the world’s preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.

We are built on a foundation that supports partnership in the truest sense of the word and aligns our interests with the interests of our clients. Our 560 consultants across 64 offices and 36 countries are former industry and functional leaders who collaborate seamlessly across geographies, industries and functions to deliver the full power of the Firm to every client, every time.

We partner closely with public and private corporations, family-owned enterprises, and non-profit and government agencies to provide executive search, leadership solutions, CEO search and succession, board advisory, and diversity, equity & inclusion.

We believe that together we can transform people, organizations and the world through leadership.
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**Adjoint aux ressources humaines**

**Sommaire du poste**

Nous sommes à la recherche d’une personne particulièrement motivée et proactive pour se joindre à notre équipe des ressources humaines au poste d’adjoint en ressources humaines. L’adjoint aux ressources humaines travaillera à Montréal, mais sera un membre clé de l’équipe des ressources humaines et du soutien aux États-Unis. Responsable des ressources humaines et membres des États-Unis Équipe des ressources humaines.

**Tâches et responsabilités essentielles**
- Rédiger et modifier des lettres de vérification d’emploi.
- Concevoir, rédiger et envoyer le bulletin d’information des RH destiné aux États-Unis.
- Gérer la feuille de calcul des heures supplémentaires et créer des rapports sur les heures supplémentaires.
- Assurer le suivi des évaluations trimestrielles et de la situation quant à l’évaluation pour l’équipe administrative.
- Tenir à jour les dossiers du personnel et les SIRH.
- Mettre à jour du Forum des États-Unis sur Maestro (intranet).
- Soutien à l’assignation.
- Soutien aux visas.
- Assurer le suivi de la formation sur le harcèlement.
- Assurer le soutien aux initiatives de DEI (de HRC et MLT).
- Assurer l’analyse du roulement.
- Procéder aux vérifications des antécédents.
- Assurer le rapprochement des factures des avantages sociaux et pour les RH.
- Gérer les demandes de congés.
- Participer à la mise à jour du Guide pour les États-Unis.
- Participer à la coordination des initiatives du programme de mieux-être aux États-Unis.

**Exigences**
- Baccalauréat requis.
- Au moins 3 ans d’expérience à un poste de généraliste dans le domaine des RH, faire preuve d’une maîtrise à diverses fonctions des RH, notamment le recrutement, les relations avec les employés, ainsi que la gestion de la paie, des avantages sociaux ou de la conformité.
- Traitement discret de renseignements de nature très délicate et confidentielle.