Administrative Assistant

11 hours ago

Vancouver, Canada Ashcroft Terminal Ltd Full time

Ashcroft Terminal and the PSA Group are seeking an **Administrative Assistant**to join our growing team

As the only private logistics terminal in Canada with CPKC & CN mainlines onsite, ATL is strategically located to help shippers, manufacturers, and producers prepare their commodities for export or import. As a member of PSA International, Ashcroft Terminal is part of a global network of supply chain professionals

**In this position, you will be responsible for**:

- Managing and organizing office files, records, and documents.
- Scheduling and coordinating meetings, appointments, and travel arrangements.
- Preparing reports, presentations, and correspondence as required.
- Assisting with data entry, record-keeping, and database management.
- Greeting and assisting visitors, ensuring a professional and welcoming environment.
- Ordering and maintaining office supplies, ensuring availability at all times.
- Supporting various departments with administrative tasks as needed.
- Handling confidential information with discretion and professionalism.
- Assisting in processing invoices, expense reports, and basic bookkeeping tasks.
- Additional duties as assigned.

**For success in this role, you must have**:
**Qualifications**
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Proven experience as an administrative assistant or in a similar role.

**Technical Skills**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with office management systems and procedures.

**Soft Skills**
- Exceptional organizational and multitasking abilities to manage priorities effectively.
- Strong communication skills with a customer-focused approach.
- Ability to work independently while collaborating effectively within a team.
- Knowledge and ability to alphabetize, numerically rank, file, sort and batch documents and maintain general record-keeping and filing systems.
- Detail-oriented, with an emphasis on exceptional quality of work.

**Working at Ashcroft Terminal**

In this full-time position, you can look forward to a **Monday to Friday**schedule (8:30 AM to 5:00 PM) and a rewarding pay structure between $50,000 to $58,000 annually based on experience. All employees have access to our extended health care benefits plan and our RRSP employer matching program.

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