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Payroll Assistant

2 weeks ago

Vaughan, Canada THE CAREER CLUB Full time

**Job Summary**:
The Payroll Assistant ensures that all tasks assigned by the Payroll & Billing Lead are completed on time, and assists in all day-to-day operations of the Payroll Department.

**Primary Responsibilities and Duties**:

- Process all timesheets, travel forms and receipts submitted by the external employees
- Ensure all hours, reimbursements and deductions are logged appropriately
- Calculate the correct pay data for all external employees, inclusive of over time, allowances and reimbursements, based on provincial guidelines and the individual contractual guidelines of each assignment
- Receive approval from management for any additional or special payments, when needed
- Assist in preparing and processing payroll for external employees through online payroll processor system (Ceridian)
- Set up and assist with managing the online mailer system for employees to receive wage statements and tax forms in individual accounts
- Set up new employees’ personnel information, including tax deductions and benefits in Ceridian (online mailer system)
- Keep track of the hour rates, wages, new hire information etc. for all external employees
- Address management’s and employee’s issues and questions regarding payroll
- Prepare bi-weekly payroll reports prior to the payroll import
- Review and adjust all timesheets and call logs to ensure correct wages are paid and all contractual guidelines are met
- Track and pay all educational reimbursements approved by Clinical Department, and any other license reimbursements

**Qualifications**:

- Successful completion of an accounting diploma, certificate or relevant experience
- Proficiency in computer skills including Microsoft Office
- Typing speed of 40 WPM
- Experience in Payroll is an asset
- Understanding and knowledge of overtime rules and guidelines of different provinces is an asset
- Basic knowledge of the healthcare system in Canada
- A keen learner, willing to meet and exceed goals and expectations

**Skills**:

- Excellent communication and interpersonal skills
- Detailed-oriented with critical and creative thinking skills
- Problem-solving abilities
- Ability to work in a fast-paced environment and maintain a sense of urgency
- Ability to work independently and within a team
- Fantastic organizational and time management skills
- Creative and quick thinker with excellent conflict resolution skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay
- Overtime pay

**Experience**:

- Payroll: 1 year (preferred)

**Salary**: $20.00-$24.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 1 year (preferred)

Work Location: One location