Billing Administrator, Aviation

Location: Vancouver, BC, Canada
Date Posted: May 1, 2025
Job ID: R24334
Job Status: Full-Time

Description

Summit Air, Operations team is based in Yellowknife, NWT, operates across Canada, specializing in passenger charters, cargo transport, and customized flight solutions for industry-leading clients with a legacy of excellence in northern and remote aviation.

Our accounts receivable department keeps that system running smoothly by managing cash influx and collecting client payments. We are looking for a Billing Administrator to join our accounts receivable team for the company’s aviation division to help process and track invoices and record payments accurately, efficiently, and timely. The accounts receivable specialist will have a day-to-day and ongoing impact on deadline-driven financial transactions while maintaining good terms with our valued partners and clients.
- Job Description

Click the link below to see what it’s like to work with Summit Air:
Essential Responsibilities:

- Compile essential information and reports, such as client information, expense receipts and third-party invoices, from multiple, complex sources to support invoicing.
- Use aviation systems to access information related to invoicing.
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
- Ensure the accuracy of all invoice elements and verify invoices for appropriate documentation prior to payment.
- Understanding of basic principles of finance and accounting
- Prepare client invoice submissions using external payment systems.
- Preparation of customer billings and submission for entry into the ERP system.
- Electronic or standard mail services to deliver billing to customers.
- Escalate problems with appropriate discretion and expedite the resolution of any issues.

Qualifications:

- Minimum two years’ experience in an accounts receivable or similar role.
- Advanced Microsoft Excel knowledge (Functions and Formulas) is mandatory.
- Experience with electronic billing systems would be an asset.
- Strong attention to detail and high level of accuracy.
- Strong analytical and problem-solving skills are required in identifying, investigating and resolving billing discrepancies, variances, denials, and appeals.
- Strong mathematical skills.
- Superb time management and detail orientation.
- Proficiency with Google Drive.
- Proficiency with the ERP system JDE.
- Experience in driving process improvement.
- Ability to work independently and in a team environment, multi-task, set priorities and meet deadlines.
- Excellent verbal and written communication skills.
- Excellent interpersonal and organizational skills.
- Commitment to continuous improvement and excellent customer service

Work Conditions:

- Working from office 2-3 days per week
- Work location either Vancouver, BC or Edmonton, AB

Additional Information

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

1055 West Hastings St, Vancouver, BC