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Office Administrator
2 weeks ago
Our award-winning team is growing, and Group 161 is hiring an** Office Administrator **to be based out of our Richmond Office.
Group 161 represents a diverse group of companies including Atelier Pacific Architecture, Barnett Dembek Architecture and DF Architecture.
Group 161 offers a collaborative, team-oriented environment with opportunities for growth and continued professional development. The administrative team pride themselves on creating an environment that enables the Architects to focus on what they do best. If you are someone who is excited to be a part of that - we would love to hear from you
**About the Position**:
The schedule is Monday to Friday, 8:30am - 4:30pm.
Comfortable working independently, as well as part of a team, as they will be required to manage tasks on their own as well as collaborate with other Office Administrators and report to the Office Manager.
**Responsibilities**:
- **Reception (40%)** - managing and directing phone calls, greeting clients, handling couriers etc.;
- **AP/AR (15%)** - writing cheques, collection calls, daily bank deposits;
- **Basic Accounting (10%)** - entering payables into QuickBooks, assisting the Office Manager in preparation of invoicing, preparing basic reports;
- **Organization** **(20%)** - maintaining client files, event scheduling, ordering lunches, managing stock levels of office supplies.
- **General Office Support (15%)** and other admin tasks as required.
The amount of time dedicated to tasks may change as needed.
**Skills and Qualifications**:
- 1+ year of experience as a Receptionist is preferred;
- 1+ year of experience in AP/AR is preferred;
- 2+ years of experience as an Administrative Assistant is an asset;
- Customer service, hospitality and/or retail experience is a strong asset;
- Proficiency with MS Excel and QuickBooks Online is preferred;
- Proactive and self-starting approach to managing daily tasks to ensure the office is functioning optimally;
- Ability to learn, adapt and follow deadlines, while maintaining a strict level of attention to detail;
- Ability to focus on multiple complex tasks simultaneously until completion;
- Ability and willingness to regularly follow up with all stakeholders to ensure current matters are addressed appropriately and in a timely fashion;
- Outstanding verbal and written communication skills;
- Pleasant phone manner and interpersonal skills;
- Ability to think outside the box when it comes to solving unique tasks;
- Willingness and initiative to problem-solve and optimize when issues arise;
- Maintaining a positive attitude and work environment.
**What We Offer**:
- Competitive wages based on experience;
- Amazing Extended Health, Vision and Dental Benefits;
- Group RRSP Plan;
- Paid Christmas Break;
- Discounted Gym Membership;
- Mentorship and training for professional growth and career advancement;
- Monthly Lunch & Learns, Social Fridays and an Annual Holiday Party
- Group 161 is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. We would like to thank all applicants for their interest; however, only those selected will be contacted._
