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Accounts Payable and Payroll Clerk

2 weeks ago

Saskatoon, Canada March Consulting Associates Inc. Full time

**Introduction** We are growing March is looking to add a full-time **Accounts Payable and Payroll Clerk** to our team in Saskatoon.
**Company** March Consulting Associates Inc. (“March”) is an employee and Indigenous-owned, multi-disciplinary engineering company headquartered in Saskatoon, Saskatchewan. We maintain the values that we began with and made a name for ourselves through our dedication to the development and success of our clients. March takes pride in providing a family-like culture that supports our client’s needs and the well-being of our employees. We hire the right employees for the long-term, where they can come learn and grow their career with the company. We welcome those who have a strong sense of integrity and a passion for the province we live and work in. March provides engineering, procurement, project, and construction management services to a variety of resource-based industrial and commercial enterprises. In addition, March and its employees have developed specialized expertise in feasibility studies and asset integrity in the heavy industrial sector.
**Position Overview**
**Accounts Payable Responsibilities**
- Responsible for Accounts Payable coding and obtaining all project and non-project related authorizations as required, including tracking daily and weekly transactions
- Support the bi-weekly Accounts Payable process by verifying transaction information, scheduling, preparing disbursements, etc.
- Ensuring validity, integrity, and accuracy of input data
- Ensuring appropriate taxes are assessed and recorded on transactions
- Verifying weekly hours between timesheets and contractor invoices
- Assist with journal entries for Accounts Payable
- Prepare account reconciliations, analysis and reports as required
- Coordinate with internal departments and Project Managers to reconcile discrepancies between invoices, purchase orders, and receipts
- Accounts Payable reconciliations including reconciliations of transactions with statements
- Assist the Accounting Administrator or Controller with annual audit preparations and other AP and vendor-related reporting, as required
- Process employee expense claims

**Payroll Responsibilities**
- Complete the weekly timesheet posting process and coordinate with supervisors and project managers
- Import electronic timesheets from the time tracking software into the accounting and payroll software package
- Create, maintain, and terminate employee cards as per communication with the Manager, Administration & HR in the payroll system
- Process pay changes, updates, and corrections as per payroll notes and communication with HR and Controller
- Ensure timely and correct payroll processing on a bi-weekly basis as per schedule
- Generate and distribute pay slips
- Generate payroll reports
- Create ROE payroll files
- Create annual T4s and T5s
- WCB annual EPS filing and rate update in payroll system
- Coordinate annual payroll system updates with IT service provider
- Maintain payroll procedures and checklists

**Other**
- Contribute to team effort by accomplishing related results as needed
- Maintain effective communication and collaborate with others in a meaningful and respectful manner
- Engage and actively participate with other team members
- Ensure completion of annual goals and performance reporting per the company’s annual business plan
- Adhere to best practices in accounting, as outlined by industry experts and espoused by the company
- Maintain financial information security by ensuring compliance with internal control guidelines, accounting processes and ethical business concerns
- Maintain financial historical records by filing accounting documents
- Provide backup to the Accounting Administrator
- Other duties as assigned

**Qualifications**
- A bachelor’s degree or diploma in accounting, business, administration, or equivalent discipline
- A minimum of 3-5 years of relevant accounting experience
- Previous payroll experience required
- CPA registration would be an asset
- Strong computer skills and proficiency in MS Office and Outlook
- A solid understanding of financial processes, such as bookkeeping and tax filing
- Excellent verbal and written communication skills
- Good organizational and time management skills
- Ability to work on multiple projects simultaneously while maintaining accuracy
- Ability to collaborate with coworkers, clients, and contractors
- Basic knowledge of spreadsheets and accounting systems; experience with SAGE accounting software an asset
- Results-oriented, and ability to work independently and as part of a team
- Ability to maintain confidentiality of vital importance

We look forward to receiving your cover letter and resume. We thank all applicants who apply; however only those selected for an interview will be contacted. Compensation: Commensurate with education and experience. Benefits: March offers a comprehensive benefits program which includes Life, Disability, Health and Dental as well as com