Planning and Development Clerk

**TOWN OF CORNWALL**

**JOB DESCRIPTION**

**Position: Planning Clerk**

**Reports To: Manager of Planning and Development**

**Last Updated: February 10, 2025**

**Salary Range: Level 4 ($46,433-$52,261)**

Summary:
This position is responsible for the administrative/clerical work in the Planning & Development Department with the Town of Cornwall. The position primarily provides support to the Planning and Development Department, and other departments as necessary. This position involves work of a confidential nature and requires considerable initiative and independent judgment.

Duties and Responsibilities:

- Perform receptionist duties, providing basic Development Permit information for enquiries from the public
- Perform administrative and clerical duties such as data entry, typing, preparing agendas, attending meetings and recording minutes, request for decisions, resolutions and providing excellent customer service
- Assist in maintaining an orderly and comprehensive filing system
- Maintain municipal planning records, including subdivisions, civic numbering, street naming and bylaw amendments
- Proofreadcomplex technical documents for planning and development purposes
- Direct internal and external correspondence
- Receive payment and issue receipts for building permits, development fees, etc.
- Prepare purchase orders, allocating expenses to appropriate budget lines
- Prepare (draft) permits
- Assist in preparation of subdivision and development agreements
- Prepare, update and distribute property, permit, and civic address reports to various agencies
- Maintain and update the zoning and development bylaw registry for the Town
- Carry out research and prepare reports
- Perform other such related duties, responsibilities and functions as may be assigned

Knowledge and Abilities:

- Working knowledge of legal processes as it pertains to the PEI _Municipal Government Act_ and _Regulations,_ and the PEI _Planning Act_
- Ability to interpret and understand real property documents such as deeds, easements, agreements
- Experience drafting and interpreting real property documents is an asset
- Ability to proofread complex documents with strong attention to detail
- Excellent customer service
- Excellent verbal and written communication skills
- Ability to exchange information effectively with various government departments and agencies, consultants, municipalities, etc.
- Ability to setup and manage filing systems, including electronic files using knowledge of legal records and procedures
- Ability to establish and maintain effective working relationships with co-workers and the general public
- Excellent time management

Desired Qualifications:

- Degree or Post-Secondary Diploma from a recognized institution in a related field such as business administration, legal administration, public administration, etc.
- Experience as a property paralegal
- Three years’ experience dealing with the public in an office setting and working with computer-based systems
- Working knowledge of the PEI _Municipal Government Act_ and other legislation related to municipal governance, and Town of Cornwall Bylaws
- Experience in a municipal office environment, involving planning and development matters, and real property matters
- An equivalent combination of education and experience will be considered

Other Requirements:

- Be willing to participate in training and/or take courses as determined
- Hours of work: Monday to Friday 37.5 hours per week
- Minimum of 1 evening meeting per month
- **Interviews will commence and continue until the position is filled**_

**Job Types**: Full-time, Permanent

Pay: $46,333.00-$52,261.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

Work Location: In person