Office Manager

1 week ago

Bedford, Canada Habermehl Contracting Ltd Full time

Office Manager

**Key Responsibilities**

**Administration**
- Prepare and organize contract documentation; ensure proper execution and secure filing.
- Maintain and update internal records, documents, and databases (HR, insurance, leases, vehicles, etc.).
- Oversee general office administration, including supplies, insurance, lease renewals, and vendor relationships.
- Ensure the office environment is maintained to professional standards.
- Provide administrative support on legal matters in coordination with management.
- Monitor company vehicles via GPS, coordinating service, maintenance, and registration.
- Provide technical administration support (e.g., BuilderTrend, Microsoft 365, network systems).
- Prepare and deliver monthly operational reports (HR, Legal, Systems) to the Senior Management Team.
- Collaborate with the General Manager to ensure client and project needs are addressed effectively.

**Finance**
- Provide financial data, metrics, and insights to senior management on profitability, trends, and cost-saving opportunities.
- Oversee financial processes, including payroll, accounts receivable, and accounts payable.
- Partner with the Financial Controller and bookkeeper to maintain and update weekly cash flow reporting.

**Human Resources**
- Lead HR operations, ensuring processes and policies remain current and compliant.
- Manage the HR review cycle and quarterly updates to the HCL pay scale based on market benchmarks.
- Oversee employee onboarding and offboarding, including documentation, background checks, and orientation.
- Act as a designated company representative for immigration-related requests.

**Systems Management**
- Develop, enhance, and maintain company systems and processes to support organizational objectives.
- Collaborate with stakeholders to identify process improvements and implement effective solutions.

**Qualifications**
- Post-secondary education in **Business Administration, Office Management, HR, or related field**(or equivalent work experience).
- **5+ years**of experience in office management or administrative leadership roles.
- Demonstrated experience overseeing **financial processes**(payroll, accounts payable/receivable, reporting).
- Proven background in **HR operations,** including recruitment, onboarding, performance reviews, and policy management.
- Experience managing **systems and tools** such as Microsoft 365, BuilderTrend, or similar platforms.
- Familiarity with **contract administration**and supporting legal/immigration processes considered and asset.

**Competencies & Skills**
- Strong organizational and **time management skills**with the ability to handle multiple priorities.
- Excellent **communication and interpersonal skills** for interacting with staff, management, clients, and external stakeholders.
- High level of **discretion and confidentiality** in handling sensitive information.
- Strong **problem-solving and decision-making abilities.**:

- Financial literacy, with the ability to analyze data and provide insights.
- Proficiency in Microsoft Office Suite and comfort with technology platforms.
- Leadership skill with the ability to support and develop staff.

Pay: $57,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

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