Proposal Specialist

Location: Etobicoke, ON, Canada
Date Posted: Aug 11, 2025
Job ID: R25404
Job Status: Full-Time

Description

As a Proposal Specialist, you will lead and support high-profile, strategic pursuits by managing complex proposals under tight deadlines. You’ll develop EOIs, RFQs, and RFPs that meet Ledcor’s brand and industry standards, while navigating complex procurement processes typical of design-build and alternative delivery models. Depending on the pursuit, you may take full ownership, guiding cross-functional teams to create compelling, compliant submissions or contribute specialized expertise in areas like content development, messaging, or compliance.

Your ability to shift between coordination and strategy ensures each pursuit is handled with precision. Reporting to the Proposal Team Manager, you’ll drive continuous improvement by refining proposal processes, templates, and tools. You’ll help standardize practices across the team to boost efficiency and alignment with industry expectations. As a senior team member, you’ll also mentor junior staff, sharing best practices and fostering a collaborative, growth-oriented environment.

Join our exciting pursuits team and support our dynamic operations group in Edmonton, Toronto, Calgary

Essential Responsibilities:

- Lead and coordinate the full proposal lifecycle for EOIs, RFQs, and RFPs, ensuring compliance with Ledcor’s standards, client requirements, and tight deadlines
- Collaborate with cross-functional teams to align proposal content with project goals, integrating strategic win themes that highlight Ledcor’s value and differentiation
- Conduct compliance reviews and contribute expertise in strategic messaging, content planning, and narrative development to optimize scoring potential
- Tailor proposal content to client-specific needs and evaluation criteria, using insights from strategy sessions to craft compelling and targeted responses
- Mentor and lead proposal team members by providing training, onboarding support, and ongoing guidance to foster continuous learning and professional growth
- Lead or support high-profile pursuits, offering content review, feedback, and best practices while managing quality control and consistency across deliverables
- Maintain and enhance the proposal content library, ensuring materials are accurate, up-to-date, and aligned with brand standards
- Drive continuous improvement by refining proposal processes, tools, and templates, and collaborating with Marketing and Technology to enhance proposal impact
- Analyze proposal outcomes and lessons learned to improve future strategies and facilitate workshops or training sessions to share knowledge across the team

Qualifications:

- Minimum 6 years of experience in proposals, marketing, communications, or project coordination/management
- Minimum of 1 year of experience in a supervisory or lead role with direct reports in a pursuits-focused environment
- 3+ years focused on writing, coordinating, and preparing proposals for complex pursuits for infrastructure or building construction projects.
- Proven ability to lead and coordinate high-profile proposals in the construction industry, including experience with private and public procurement processes and alternative delivery models (P3, Design-Build, Progressive Design-Build, IPD)
- Strong background in business development and marketing within the AEC (Architecture, Engineering, Construction) sector
- Skilled in managing multiple proposals simultaneously, with expertise in proposal planning, prioritization, and deadline-driven project execution
- Deep understanding of the full proposal lifecycle (EOIs, RFQs, RFPs), compliance standards, and strategies to maximize scoring potential
- Advanced writing and editing skills, with the ability to synthesize complex information into persuasive, client-focused content under tight deadlines
- Proficient in visual design and publishing using Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint, Visio) to create brand-aligned proposals
- Experienced in using and improving digital tools for collaboration and content management (e.g., SharePoint, Box, Jungle Docs, Salesforce, Empower, Microsoft Teams)
- Provide mentorship and onboarding support to junior team members, while building strong cross-functional relationships to ensure cohesive, strategically aligned proposals

Working Conditions:

- Minimum of 3 days per week in office, with flexibility of 1-2 days working remotely

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that suppor