Project Coordinator

2 weeks ago

Burnaby, Canada Cellula Full time

Cellula is seeking an experienced Project Coordinator to assist Project Managers with project administrative tasks, information gathering and documentation management. As well as support PMO with process improvements and monitoring.

Cellula is an innovative engineering company that specializes in state of the art automated and telerobotic systems, primarily for the offshore and subsea market space. Our solutions are designed, built and tested in house by a skilled team of engineers, technicians and support staff. We take pride in what we do, and we work hard to bring the best value to our clients. We need to learn lessons from the performance of our products in actual field operations so we can continually improve how we deliver solutions to our clients. To that end, we encourage the same team members who helped design and build our solutions to assist our clients in the field with installation, operational trials and service.

As a company, we offer team members a chance to grow professionally with ever-changing projects. Our office is a casual, collaborative environment where you will be able to learn about our state-of-the-art systems from technical experts. In addition, we offer flexible work hours, benefits and competitive compensation. This position is primarily an on-site position with some limited flexibility for remote work.

**Responsibilities**:
Assist Project Manager(s) with project administrative tasks including:

- Update project budgets
- Update project schedule
- Draft project meeting minutes as needed
- Draft status reports
- Draft client invoices
- Create job structures within the ERP system
- Create and follow up Gitlab tickets
- Contact suppliers for follow up

Assist Project Manager(s) with project deliverables (documents, drawings, etc.) including:

- Maintain the master deliverables list
- Follows through on project goals
- Work with Quality manager to ensure all Quality documentation is complete
- Creation, scanning, & filing project QC forms
- Reviewing project documents as part of the release process
- Transmittal of documents in required form to final parties
- At the Project Manager’s discretion, take on other project-related duties as necessary to ensure the team meets its project delivery goals
- Assist PM’s by organizing project specific issues, discussions, mapping rationale and possible solutions presented by engineers

Reporting
- Collect and present data
- Maintain accurate and up-to-date reporting
- Set up workflows
- Use ERP system to generate ERP reports
- Post process reports using Excel

**Required Qualifications**:

- BS degree, Engineering or other technical discipline
- Experience with engineering projects
- Experience with projects that involve prototypes and assemblies
- Hands-on experience with assemblies and parts/products tests
- Experience with working with cross-functional groups
- Basic Microsoft Project + principles of scheduling
- Work knowledge of ERP systems
- Strong Microsoft Office skills (Word, Excel, Outlook)
- ERP systems experience
- user
- Fluency in English
- Strong attention to details and organizational skills
- Good understanding of general contracting practices
- Excellent inter-personal skills
- Contributes willingly and incorporates the ideas of other
- Self-motivated
- Strong time managements skill

**Reports to**: Project Management Team Lead

**Position Typ**e: Full-time

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