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Accounts Receivable Clerk
2 weeks ago
JOB TITLE/
Accounts Receivable Clerk
LOCATION/
Ottawa
POSITION OVERVIEW/
Reporting on an interim basis to the Chief Administrative Officer, as an Accounts Receivable (AR) Clerk you will plays a crucial role in managing and maintaining the financial health of 1VALET by ensuring that outstanding customer invoices are processed and collected promptly. You are responsible for managing incoming payments, maintaining accurate financial records, and coordinating with customers to resolve payment issues.
RESPONSIBILITIES/
- Prepare and issue invoices to customers based on sales orders, contracts, or service agreements.
- Ensure invoices are accurate, complete, and sent out in a timely manner.
- Update customer accounts with the appropriate billing details and payment terms.
- Monitor accounts receivable aging reports to track overdue accounts.
- Work with customers to resolve any billing issues or discrepancies.
- Record cash receipts and bank deposits.
- Reconcile customer accounts by reviewing and resolving discrepancies between invoices, payments, and statements.
- Ensure that accounts are properly credited for any payments or adjustments.
- Prepare and maintain detailed reports of account balances, payment history, and aging.
- Respond to customer inquiries regarding billing issues, payment history, and account status.
- Provide excellent customer service, addressing customer concerns in a professional manner.
- Assist customers with setting up payment plans or resolving disputes.
- Update and maintain accurate financial records in the accounting system or ERP software.
- Ensure compliance with company policies, accounting standards, and legal requirements.
- Generate accounts receivable reports, including aging reports, to provide management with insights into the status of receivables.
- Analyze overdue accounts and suggest improvements to minimize outstanding balances.
- Assist with month-end and year-end closing processes by ensuring all AR transactions are properly recorded.
- Support internal and external audits by providing required documentation and reports.
- Work closely with the sales, customer service, and finance departments to ensure accurate and timely invoicing and payments.
- Assist in resolving any issues related to credit terms, discounts, or special billing arrangements.
QUALIFICATION/
- High school diploma. Associate’s degree in accounting preferred.
- 3 years experience with accounts receivable or general accounting
- Proficient Microsoft Office knowledge and skills
- Confident with strong customer service skills
- Strong time management and organizational skills
- Knowledge of basic accounting principles
- High degree of attention to detail
- Ability to work independently and prioritize tasks
- Strong analytic abilities
What we offer:
- A culture of ownership and autonomy - you will thrive if you are a self-starter and enjoy a fast-paced environment
- Work with an incredible product - there is true belief across our team that we have the best product on the market
- Trust and flexibility - work from home, unlimited paid time off, and flexible schedules. We care about your performance, not your hours. We trust you to manage your time in a way that works best for you.
- Competitive compensation structure and 100% employer-paid benefits
- Extra perks: employee stock option packages, employer-paid benefits, 10-day holiday office shutdown each December, and support for professional growth.
Working With Us:
