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Executive Assistant

2 weeks ago

Toronto, Canada Aptum Full time

Great opportunity for a self-driven EXECUTIVE ASSISSTANT to join Aptum. The Executive Assistant performs a wide range of administrative and office tasks supporting the CEO & President in facilitating the efficient operation of the organization.

**HOW DO YOU BECOME AN INTEGRAL PART OF THE TEAM?**
- Executive Assistant Responsibilities:_
- Provide administrative support to the Executive Team.
- Prepare presentations (PowerPoint or others) for monthly and quarterly board meetings, ensure all documentation is received and reviewed on time.
- Manage CEO’s agenda, arrange lunches, meetings, and travel requirements.
- Work in conjunction with Executive Team to book flights, prepare agendas, arrange accommodations, and transport to andfrom airports.
- Arrange in-office meetings and coordinate with all participants regarding flight schedules and arranging of accommodations
- Manage expense reports for CEO and other C-suites on a-needs basis
- Office Support Responsibilities:_

Relationship building cross functionally specifically HR, legal and Finance.

Manage other executives’ calendars on a needs basis.

Manage the Site Leader program, work in conjunction with Finance and other site leaders to manage social budgets and activities.

Manage timely approval by cost owner (follow up with approver to ensure timely approval)

Create and maintain filing systems, both electronic and hard copy

**WHAT YOU HAVE TO OFFER APTUM**:

- Minimum 5 years in an Executive Assistant capacity
- Highly self-driven, ability to manage own agenda with mínimal supervision
- High sense of discretion and confidentiality
- Able to manage time with multiple tasks by being organized
- Appetite for sharing and leading ideas to improve the positionprocesses and Aptum as a whole
- Ability to work nationally and internationally, mostly between Miami and Toronto

**WHAT APTUM HAS TO OFFER YOU**
- Competitive Vacation Policy
- Birthdays are off (we call it “Duvet Days”)
- Lifestyle Reimbursement
- EAP Program in addition to strong work/life balance
- Education Reimbursements
- Competitive Salary and benefits (including 401K)
- Community Days
- Wellness Days
- Hybrid schedule strongly encouraged, mostly remote

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process on a need’s basis.