Disability Support Office Administrator

4 days ago

Chestermere, Canada Safehaven Care Inc. Full time

**Responsibilities**
- **Client Outreach and Marketing**: Actively engage in bringing in clientele by coordinating outreach efforts, including door-to-door interactions, social media management (e.g., Instagram), and other advertising strategies. Utilize creative marketing approaches to increase awareness of our FSCD and PDD programs.
- **Front Desk Management**: Serve as the welcoming face of Safehaven, managing calls and inquiries with professionalism, courtesy, and knowledge of FSCD and PDD services.
- **Vendor Relations**: Oversee vendor management, including contract negotiations and fostering positive relationships with suppliers and stakeholders.
- **Team Support and Coordination**: Coordinate team schedules, organize meetings, and plan office events to support collaboration and morale.
- **Office Organization**: Maintain a structured, efficient office environment, implementing filing systems and managing supplies with attention to detail.
- **Budget Support**: Contribute to budget management by tracking office expenses and supporting financial reporting.
- **Administrative Communication**: Ensure efficient communication across departments, facilitating timely completion of administrative tasks and effective promotion of FSCD and PDD programming.
- **Clerical Support**: Perform essential clerical tasks such as data entry, document preparation, and correspondence management to support daily operations.

**Skills and Qualifications**
- **Marketing and Outreach**: Demonstrated ability to effectively promote disability support services through strategic marketing efforts.
- **Experience with FSCD and PDD Programs**: Background in office administration within organizations supporting FSCD and PDD clients, with a deep understanding of the services and regulations involved.
- **Front Desk Proficiency**: Skilled in front desk operations with strong phone etiquette and a friendly, approachable demeanor.
- **Vendor Management**: Familiarity with vendor relations and contract negotiation.
- **Organizational Skills**: Exceptional ability to prioritize and manage multiple responsibilities.
- **Effective Communication**: Excellent verbal and written communication skills, with the ability to adapt to diverse stakeholders.
- **Budget Awareness**: Knowledge of budgeting and financial reporting is an asset.
- **Team-Oriented**: Collaborative and adaptable, able to work both independently and within a team.

**Requirements**:

- Valid Police vulnerable sector check
- Valid First Aid and CPR

**Please visit our website for a clearer understanding of our company before applying.**

**Job Type**: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

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