Recreation Services Coordinator

**Job Summary**: Under the general direction of the Community Services Manager, the Recreation Services Coordinator will; coordinate daily operation of the Recreation Services Division & recreation programs, oversee the RM’s Farmers Market and other Community Events, administer the internal booking and contracting-out of RM facilities, supervise the work of employees, provide quality customer service, adhere to municipal policies, procedures, safe work practices as well as Workplace Safety & Health Standards and regulations and provide support to the Community Services Manager.

**Duties and Responsibilities**:

- **Coordinate daily operation of the Recreation Services Division by;**_
- Developing and maintaining effective working relationships with community, regional and provincial organizations to ensure coordination and for the optimum use of resources.
- Ensuring all programs and activities are implemented according to relevant legislation, policies and procedures.
- Preparing information for the promotion of public recreation services/programs to ensure effective and timely notification to residents and other stakeholders.
- **Coordinate RM recreation programs by;**_
- Researching best practices and recommending, developing, planning and promoting RM recreation programs.
- Ensuring effective, timely promotion, communication and delivery of programs.
- Ensuring the delivery of safe, desirable recreation programming.
- Reviewing and evolving program offerings as required.
- Overseeing staff and other program resources, recommending to the Community Services Manager any changes required.
- **Oversee the RM’s Farmers Market and other community events by;**_
- Seeking out, and communicating with potential vendors and other stakeholders.
- Providing on-site, and remote supervision to RM staff assigned to the Farmers Market or other community events.
- Coordinating various community events as directed by the Community Services Manager.
- **Administer the internal booking and contracting-out of RM facilities and recreational spaces by;**_
- Planning and scheduling RM programming, ensuring the booking of recreation facilities and spaces (indoor and outdoor) in accordance with established policies and procedures.
- Working with and engaging community stakeholders.
- Coordinating facilities scheduling with other municipal staff, other agencies and organizations.
- Mitigating risk by ensuring RM facility rental contracts are up-to-date and have been vetted with the support of professional legal advice.
- Receiving rental requests from the public, and ensuring timely communication with the booker/renter.
- Creating and monitoring contract requests and signed contracts for RM facility use.
- Ensuring insurance agreements are in place for confirmed facility bookings, and that renters are made aware of their obligations.
- Recommending to the Community Services Manager enhancements, improvements or other changes to the RM facility booking/rental processes.
- **Supervise the work of employees by;**_
- Recruiting, assessing and selecting new divisional staff.
- Helping establish divisional work priorities and schedules in conjunction with the Manager.
- Directing and monitoring employee work performance.
- Working with the Community Services Manager to address performance issues in a timely manner.
- Ensuring the timely submission of employee time sheets.
- Providing effective on-the-job orientation, ongoing training and safety training as required.
- Ensuring adherence to the Manitoba Workplace Safety & Health Act and regulations, RM policies, operational procedures and processes.
- **Provide quality resident/customer service by;**_
- Striving to ensure the consistent provision of Recreation Services related services.
- Responding to Recreation Services-related public enquiries and concerns, as required.
- Responding, or ensuring response to customer inquiries in a timely and respectful manner.
- Bringing to the attention of the Community Services Manager any unresolved or ongoing customer service issues or concerns.
- **Adhere to established municipal policies, procedures, safe work practices as well as Workplace Safety & Health Standards and regulations by;**_
- Working safely at all times.
- Bringing to the immediate attention of the manager any safety incidents and or concerns.
- Participating with the Workplace Safety and Health Committee as required.
- **Provide support to the Community Services Manager by;**_
- Researching and preparing funding and grant proposals on behalf of the municipality.
- Assisting in the preparation of the annual budget regarding short and long range planning.
- Approves purchases of supplies and operating inventory for recreation programs as budgeted.
- Seeking out, and recommending opportunities to increase RM recreation services and revenue.
- Preparing reports for the Community Services Manager, as required.
- Performing other duties as assigned.

**Knowledge, Skills, and Abilities