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Community Services Manager

2 weeks ago

East St Paul, Canada RM of East St Paul Full time

**Job Summary**: Under the general direction of the Director of Infrastructure, the Community Services Manager will be responsible for; supervising staff, overseeing the Facilities and Recreation Divisions, overseeing the weed and animal control operations, developing facility maintenance plans, equipment purchase and general maintenance plans, supporting an effective safety program, managing Community Services related work contracted to third-parties, managing departmental budget, preparing reports/ recommendations for the Director, providing quality customer service, and performing other duties as assigned by the Director.
- **Duties and Responsibilities**:_

**Supervise the work of employees (direct and second removed) by;**
- Recruiting, assessing and selecting new staff, and seasonal staff
- Establishing work priorities and schedules,
- Directing and monitoring work performance, addressing performance issues in a timely manner,
- Reviewing and approving time sheets; including the approval of overtime work/emergency response,
- Providing effective orientation, training, work performance monitoring, performance documentation, accurate timekeeping and general supervision,
- Ensuring adherence to the Manitoba Workplace Safety & Health Act and regulations, RM policies, operational procedures and processes.

**Oversee the operation of the Public Services & Facility Division by ensuring**:

- adherence to general RM public service and facility maintenance, as per RM policy and procedures,
- preparation and maintenance of parks, trails, municipal grounds, soccer and baseball fields,
- timely grass cutting of boulevards and municipal grounds,
- preparation, planting and weeding of flower gardens and beds throughout the RM,
- effective completion of caretaking and janitorial duties in the arena, banquet hall, and other RM spaces used routinely by the public,
- timely creation, maintenance and removal of arena ice,
- maintenance of outdoor rinks/ice,
- installation, inspection and maintenance of RM playground structures and equipment,
- the maintenance of detailed records and files regarding division activities and associated costs,

**Develop facility maintenance plans, equipment purchase and general maintenance plans including;**
- Ensuring a detailed inventory of facilities, equipment and supplies, including condition reports,
- Creating records and files regarding maintenance activities and associated costs,
- Developing and ensuring adherance to equipment and facility management standards (such as frequency of maintenance and facility life cycle standards for replacement).
- Procurement and/or leasing of required vehicles and equipment

**Oversee the weed and animal control operations **of the municipality,**
- Ensuring compliance with RM policies, and provincial regulations as well as adequate and responsive;
- Animal control operations,
- Municipal weed control program,
- Dutch Elm Disease management program,
- Administering the Mosquito and pest control program.
- Oversee the duties of municipal noxious weeds inspector, the sub-inspector and the municipal weed control program,
- Initiating the mosquito and pest control program,
- Administering the municipal Dutch Elm Disease management program,
- Monitor and work with the Director of Infrastructure regarding weed and animal control measures as required.
- Developing and implementing aquatic weed and algae control methods for Stormwater Retention Basins.

**Oversee the operation of the Recreation program by**:

- Supervising the Recreation Services Coordinator and the daily operation of the Recreation Services Division & recreation programs,
- Ensuring the availability and delivery of the RM’s Farmers Market and other Community Events as authorized,
- Supporting the effective administration of the RM’s internal booking and contracting-out of RM facilities,
- Ensuring safe recreation and municipal facilities by adhering to appropriate building codes and other related standards.

**Support an effective safety program by;**
- Providing Tailgate talks and arranging for other safety training,
- Maintaining safety training records on each employee,
- Participating in the RM’s Workplace Safety & Health Committee,
- Ensuring the provision and requirement of staff to use appropriate personal protective equipment,
- Reviewing and revising safe work procedures, and other administrative safety-related practices and procedures as required
- Responding to incidents and reporting to Workplace Health and Safety as required.

**Manage Community Services related work contracted to third-parties by;**
- Securing contracted services by drafting, evaluating and selecting contractors utilizing endorsed RM procurement procedures and practices,
- Ensuring adherence to Workplace Safety & Health Standards and relevant RM policies, operational procedures and processes,
- Monitoring the work ensuring compliance with the job requirements and identified budget,
- Receiving and re