Administrative Coordinator

JNE Welding has been providing quality custom steel fabrications for resource-based industries for more than 40 years. We are located in Saskatoon, Saskatchewan and proudly serve the mining, environmental, construction, oil sand and power generating sectors. We are an employer of choice
- creating meaningful opportunities for Saskatchewan workers.

Are you looking for an exciting opportunity to play an **integral** part of a team? Well, look no further JNE Welding is seeking an **experienced** and **dynamic** Administrative Coordinator to join our team. At JNE Welding, our success is powered by our people and our products. Our culture is what makes JNE Welding a **fun** and **rewarding** place to work. As our Administrative Coordinator, you will be responsible for a variety of clerical tasks and will act as a point of contact for both internal and external customers. The Administrative Coordinator will also be responsible for being the face of the Company by professionally greeting visitors and customers, handling incoming phone calls, and providing senior
- level administrative and office management support.

**Position Responsibilities**:

- Supporting Accounting and Procurement in data management and processing related to purchase orders including, but not limited to, materials receiving, crop management, vendor invoices and documentation, and customer invoicing.
- Supporting the HR department through assisting with recruitment, onboarding process, filing, and any other assigned duties.
- Supporting the Health and Safety Advisor with administrative tasks as assigned.
- Ensuring all work performed is in accordance with Company safety guidelines, safe work practices, and job procedures.
- Providing assistance to staff, managers, and senior-level officers as needed.
- Professionally greeting visitors and directing them to appropriate JNE contact.
- Interfacing with customers to provide them with information or to provide direction on the appropriate Company contact to assist them with their inquiries.
- Conducting clerical duties as required to keep the business running smoothly. This includes filing and preparing documents.
- Keeping an inventory of office supplies and placing orders as needed. This includes coordinating with vendors to ensure appropriate products are available as required.
- Contracting with maintenance firms to repair or replace any broken office equipment.
- Ensuring office environments, including lunchrooms, are stocked with required supplies, and professionally maintained.
- Keeping track of and updating office databases on a regular basis (company phone list, employee picture boards, etc.).
- Managing boardroom bookings and ensure individuals have what they need for their meetings (supplies, beverages, food, etc.).
- Booking travel accommodations for staff (hotels, flights, etc.).
- Preparing bank deposits and sending to the bank on a timely basis.
- Carrying out any additional duties that may be assigned in the future.

**Experience, Skills, and Attributes**:

- Diploma/degree in Administration or Business Administration would be considered an asset.
- Minimum of three years administrative and office experience is required.
- Advanced skills in Microsoft Office products.
- Must demonstrate professionalism in performance of duties and responsibilities.
- Effective communication and writing skills, with the ability to adapt communication style to support both internal and external customers.
- Must be proficient in written and verbal English language skills.
- Demonstrated ability to work independently with mínimal supervision.
- Exceptional multi-tasking skills and ability to take ownership of tasks.
- Strong attention to detail and accuracy.
- Must possess an excellent attitude with a friendly demeanor.
- Ability to prioritize and organize tasks and manage time appropriately to meet deadlines in a fast-paced environment.
- Strong interpersonal skills with a positive, team-oriented approach to work.
- Must be able to respond to the needs of others through effective communication, mutual respect, and consistent follow through, to generate trust and enhance personal effectiveness.
- Must be comfortable and effective in dealing with a wide range of team members.
- Ability to problem solve and make decisions within the scope of the role.
- Must maintain the confidentiality of staff, organizational, and customer information.
- Promotes individual and organizational integrity by exhibiting ethical behaviour to maintain high standards for the organization and its constituents.
- Adherence to Company’s safety program and all applicable regulations is a condition of employment.

JNE offers competitive wages and a benefit package, fitness facility, challenging work, and a commitment to continuous improvement and excellence. JNE places considerable emphasis in our hiring strategy on attitude versus pure aptitude. We continue to build a strong team that has depth in both personal leadership