Executive Assistant

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Thinking about a change?
We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.
Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.
In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in.
**You as an Executive Assistant will**:
Be professional, punctual, and have a high attention to detail
Be the primary point of contact for all communication and scheduling
Manage calendars, coordinate schedules and arrange travel details & itineraries
Provide accurate word-processing support by composing and editing a variety of documents. This includes, but is not limited to highly confidential correspondence, contracts, proposals, invoices, filing and expense reports
Provide administrative support including document filing, printing and collating
Assist in the scribing of minutes and notes, which are often confidential in nature
Plan, organize and coordinate meetings and special events
Assist with meeting preparation by confirming locations, attendance and advance documentation (reports, presentations etc.)
Is this the right role for you?
You are professional, punctual and have a high attention to detail
You have 8-10 years of experience as an Administrative or Executive Assistant
You are proficient and can navigate PDF files, Microsoft Word, Excel and PowerPoint
You have a strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization
Ability to exercise good judgment by assessing the criticality of a situation, making decisions by recognizing scope of authority, and escalating to the appropriate individuals when required
You display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally
EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
Go ahead and be yourself. We'll pay you for it
We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.