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Executive Assistant
2 weeks ago
We have a fantastic opportunity for an **Executive Assistant** to join our Merchandise team. Reporting to the Chief Commercial Officer, you will provide administrative support, coordinating all office related functions, and ensuring confidentiality of all matters.
If you have a high level of professionalism with strong communication and organizational skills, we would love to hear from you
**What You’ll Do**:
- Responsible for calendar management, meeting scheduling/coordination, compilation of reports, and copying appropriate materials for meetings and presentations.
- Organize the office, prioritizing the Chief Commercial Officer’s daily activities and adjusting as required.
- Prioritize and respond to all requests in a professional, customer focused and confidential manner.
- Coordinate and make logístical arrangements for meetings and events including scheduling and preparing for Commercial Leadership meeting and other meetings as required; record, prepare and distribute minutes of these meetings.
- Coordinate, plan, and book travel accommodations.
- Create and prepare a variety of reports, presentations, and documents, including spreadsheets, graphs, letters, memos, reports, lists, contract administration, and Board reports and presentations.
- Respond to and resolve general and confidential inquiries. Working closely with other internal departments, as well as external contacts.
- Process invoices and expenses for department, prepare and compile expense reports and budget summaries.
- Other administrative duties as required.
**What we’re looking for**:
- Minimum five years office experience, preferably with Home Hardware.
- High level of professionalism, confidentiality, integrity, and discretion in dealing with matters. Protecting sensitive and confidential information is crucial.
- Strong interpersonal and communication skills given the significant contact with Senior Management and external contacts; along with strong organizational, administrative, time management and problem-solving skills.
- Self-motivated, enthusiastic with executive presence and desire and ability to take initiative.
- Keen sense of urgency in delivering tasks and strong follow through in prioritizing, coordinating, and planning in a high volume and fast paced environment.
- Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook. Innovation and creativity when using PowerPoint to create presentations.
- High level of attention to detail and accuracy with grammar and proofreading skills.
- Ability and willingness to work extra hours as required. Minimal travel required.
We thank all applicants for their interest, however only those applicants selected, or an interview will be contacted.
