Administrative Coordinator

**Métis Nation British Columbia**:
**Administrative Coordinator**:
**#23-019**
**Ministry** **of** **Housing** **and** **Homelessness**

**Position**: Permanent Full-Time (37.5 hours per week)
**Location**:Hybrid/Provincial office - Station Tower (13401 - 108th Avenue, Surrey)
**Closes: Posting will remain open until filled and will close without notice**

**ABOUT MÉTIS NATION BRITISH COLUMBIA**:
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

**MNBC’s **_KAA-WIICHIHITOYAAHK _**(We take care of each other) Initiatives offers employees a competitive total compensation package including**:

- comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
- 15 paid days per year for statutory and
- cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
- carpool, parking & public transit subsidies (Provincial Office only)
- educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
- remote workplace supports.
- internal advancement & redeployment opportunities

**ABOUT THE OPPORTUNITY**
We are seeking a highly motivated, team-orientated individual to join our Housing and Homelessness team as an Administrative Coordinator. Reporting to the Senior Director of Housing and Homelessness, the primary objective of the role is to coordinate all administrative and clerical support for the Ministry of Housing and Homelessness.

**KEY DUTIES AND RESPONSIBILITIES**
**General**:

- Under the guidance of the Senior Director of Housing and Homelessness, the Administrative Coordinator will coordinate administrative matters for the Ministry of Housing and Homelessness, including providing support to management staff with day-to-day operations which may include calendar management, travel arrangements, telephone, in-person and electronic inquiries, directing clients to appropriate individuals within the Ministry of Housing and Homelessness.
- Work with the Finance Department to process invoices, make payments, and track receipts.
- Coordinate internal and external meeting logistics, including facility logistics, preparation and printing of meeting materials and agenda, facilitating telephone or online conference calls, taking minutes, and creating action items for follow-up to ensure completion.
- Develop and maintain electronic and manual filing system.
- Create, prepare, and deliver reports to various departments.
- Coordinate the development and distribution of Ministry of Housing and Homelessness communication materials.
- Support with the procurement and distribution of resources, materials, and supplies including preparing purchase orders.
- Generate spreadsheets, reports and other documents as required.
- Assist with additional projects as needed.
- Actively participate as a critical member of the Ministry of Housing and Homelessness team to create solutions that advance the successful, efficient, and effective delivery of MNBC’s Ministry of Housing and Homelessness.

**THE IDEAL CANDIDATE**
- Diploma in Office Administration, Business, or related field.
- Three (3) years of experience in an administrative capacity.
- Combination of relevant experience, education, and training will be considered.
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in BC.
- Proven ability to proofread documents for formatting and grammatical and spelling errors.
- Demonstrated ability to effectively communicate both verbally and in writing.
- Ability to lead, problem solve and utilize team building skills.
- Proven ability to utilize strong interpersonal skills to deal with others effectively.
- Proven ability to prioritize tasks, meet deadlines, and work with mínimal supervision; and
- Proven ability to utilize, adapt and embrace new technologies, including in-depth experience with Microsoft 365

**OTHER COMMENTS**
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
- There will be a need to attend meetings and events which may require work and travel outside of normal business hours.
- Ability to provide a satisfactory Criminal Record Check.

Please send your resume and cover letter to:
Ken Bourdeau
A/Senior Director of Housing and Homelessness
Métis Nation British Columbia

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years