Accounts Payable Administrator

5 days ago

Edmonton, Canada RS Sterling Fire Protection Inc. Full time

Key Responsibilities
- Process invoices, expense reports, and credit card transactions accurately and on time
- Verify proper receipts and backup documentation for all expenses and payables
- Reconcile accounts payable transactions and correct discrepancies
- Assist with inventory data entry as part of the accounting team, following established processes and guidance
- Ensure alignment between purchase orders and invoice amounts
- Support reconciliation and oversight of corporate credit card usage and statements
- Determine coding for expenses and ensure proper approvals
- Collaborate with other departments to ensure timely reporting and accurate financial data
- Correct and balance accounts payable entries
- Solve invoice discrepancies
- Address vendor inquires & resolve issues
- Reconcile vendor statements to ensure accuracy and resolve discrepancies
- Other accounting duties as required

Education & Experience
- Proven experience in accounts payable or bookkeeping
- Familiarity with accounting software (e.g., QuickBooks, Sage, etc.) and Excel
- Experience with inventory systems or inventory data entry is a plus
- Minimum of high school diploma
- Post secondary business/accounting education is a definite asset

**Qualifications**:

- Strong attention to detail and problem-solving skills
- Comfortable handling sensitive financial data with discretion
- Excellent communication and organizational skills
- Proficient computer skills, especially data-entry skills
- Well organized, with excellent time management skills
- Ability to maintain attention to detail along with a high degree of accuracy

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