Administrative Clerk, Operations

2 weeks ago

Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

**_The following is a long-term contract opportunity for approximately one year working _**
**_17.5 hours/week _**
**_(0.5 FTE)._**

As the
**Administrative Clerk, Operations**, you will provide general office support within the Operations department for duties related to the mail room, records administration, accounting and kitchens.

**KEY RESPONSIBILITIES**

General office support:

- Pick-up and sort incoming mail, couriers and faxes.
- Upload documents into a document management system using manual scanning or electronic processes.
- Monitor scanning program daily for potential batch errors Greet visitors and track visitor access cards.

Accounting support:

- Provide assistance with data entry for vendor invoices and routing invoices to appropriate departments.
- Support the collection efforts/calls for the accounts receivable portfolio.
- Record payments received.
- Perform account/payment reconciliations.

Back up for the Office Services Clerk:

- Provide kitchen support.
- Process outgoing mail and couriers.
- Arrange office and furniture maintenance.
- Provide administration orientation for new employees and set-up/clean-up of desks for employee changes.
- Arrange confidential shredding.
- Maintain the visitor management system.

Other duties:

- Monitor and order office supplies on a weekly basis or when required.
- Maintain petty cash.
- Maintain the Reward and Recognition program database.
- Set-up/clean-up Council Chambers for Council meetings.
- Coordinate requests for after-hours office meetings.
- Train CPSA team members on the visitor management system.
- Assist with projects in the department.

**QUALIFICATIONS**

**Education**:

- Formalized specialized skills typically obtained through a one-year post-secondary certificate (e.g. administrative program) or equivalent.

**Experience**:

- Requirement for 1 to 3 years of related experience.

**Skills**:

- Intermediate to advanced MS Word and Excel.
- Advanced communication skills.
- Organizational skills and ability to prioritize.
- Strong ability to multi-task.

**SALARY**
The salary for this contract position is $23,979 annually and includes a benefit package.

As Alberta's medical regulator, CPSA is committed to protecting the health and safety of its team members and others from the COVID-19 virus. All team members working for CPSA must be fully vaccinated against COVID-19 and provide proof of full vaccination except on protected grounds.

**.**

**_CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada._

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