Accounts Payable Supervisor

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service.
With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S.
Finance - Accounts Payable Supervisor
SUMMARY
The Accounts Payable Supervisor is responsible for overseeing the accounts payable process including the accurate and timely processing of all invoices. Correspond with and respond to all vendor inquires in a timely manner and provide detailed and timely reporting to Senior Management on metrics related to the accounts payable function.
EDUCATION and/or EXPERIENCE
- Diploma in finance, accounting, or a related field from a recognized and accredited institution.
- A minimum of three years of experience in accounts payable and leading a team, or equivalent combination of education and professional experience.

SKILLS
- Proficiency in computerized accounts payable programs.
- Intermediate to advanced skills in Microsoft Office Suite, with particular emphasis on Excel.
- Exceptional communication skills, with the ability to interpret and process both written and oral instructions effectively.
- Strong analytical and problem-solving skills.
- Ability to manage varied workload with constantly changing priorities.
- Detail-oriented, organized, and able to work effectively under pressure.
- Proven track record of leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Lead and mentor accounts payable team, ensuring that all team members are trained, motivated, and performing their duties effectively.
- Implement effective policies and procedures for the Accounts Payable function.
- Responsible for managing the entire accounts payable process. This includes ensuring all invoices are accurately recorded and paid on time.
- Oversee the processing of all invoices received from vendors including verifying the accuracy of the invoice and matching it to the corresponding purchase order (if applicable).
- Coordinate the approval of weekly check runs and oversee release of payments by determining the method and date of release.
- Assist with cashflow management by reviewing accounts payable balances, forecast cash requirements for upcoming payments and maintaining communication with cash management team to ensure sufficient cash is on hand to cover all outstanding invoices.
- Maintain relationship with vendors, resolve any invoice or payment discrepancies, and ensure that all vendor discounts appropriately taken.
- Prepare reports on accounts payable activities and metrics. This includes aging report, cashflow reports, and other financial analysis relevant to the accounting payable process.
- Prepare wire payments for vendors outside of North America and other payments such as rent and import duties.
- Maintain vendor master file.
- Reconcile rebate and duty purchase orders files on a monthly basis.
- Review aging items and take appropriate action regarding items older than 12 months. Submit request for approval to adjust.
- Respond to all vendor inquiries in timely manner.
- Manage accounts payable mailbox and distribute invoices to Accounts Payable Clerk per their assigned branches.
- Review vendor statements weekly for high priority vendors and identify and follow-up on any discrepancies or other issues related to the statement.
- Review and reconcile Accounts Payable Purchase Order Report for third-party vendors, in collaboration with the branch procurement team. Ensure that quantity and price for completed purchase orders agree to the invoices received and any variances are identified and followed-up on.
- Ensure that all accounts payable activities comply with company policies and procedures.
- Provide outside auditors with requested information related to Accounts Payable and vendor account balances.
- Perform other tasks as directed by Senior Management.

CORE VALUES
- Teamwork - Contributes positively to team dynamics; prioritize team success over personal interest.
- Ethics - Treats individuals with respect; Upholds commitments; Inspires trust; Operates with integrity and ethically; Upholds organizational values.
- Professionalism - Interacts with others in a tactful and professional manner.
- Critical Thinking - Identifies and proposes via